Deputy City Clerk III Position

We are seeking a highly skilled and experienced Deputy City Clerk III to join our team at the City of Torrance, CA. As a key member of our City Clerk's Office, you will play a critical role in supporting the City Council and various commissions.

The Deputy City Clerk III is a management position that supervises the daily operations of the City Clerk's Office. Under general direction from the elected City Clerk, you will manage and coordinate the programs and activities of the office; supervise office staff responsible for maintaining official City records, conducting elections, and providing information to the public; coordinate assigned duties and responsibilities with other City Departments and outside agencies; provide highly responsible and complex administrative support for the City Clerk, the City Council and various commissions; and perform related work as required.

• Supervise and manage the daily operations of the City Clerk's Office
• Coordinate programs and activities of the office
• Supervise office staff responsible for maintaining official City records, conducting elections, and providing information to the public
• Coordinate assigned duties and responsibilities with other City Departments and outside agencies
• Provide highly responsible and complex administrative support for the City Clerk, the City Council and various commissions
• Perform related work as required

• Four (4) years of progressively responsible experience performing professional administrative support and complex office administration duties within a public agency
• At least one year of experience in a supervisory or management position
• Bachelor's degree or equivalent with major course work in business administration, public administration or closely related field
• Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC) is highly desirable
• Possession of a valid Class C California Driver's License and a safe driving record
• A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter

• Bachelor's degree or equivalent with major course work in business administration, public administration or a closely related field
• Supervisory experience in a City Clerk's Office
• Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC)
• A high degree of sensitivity to the public and constituencies
• Strong public contact, communication, and interpersonal skills to effectively interact with all levels of staff and City Officials with tact, diplomacy, ethics, and integrity
• Records management experience
• Budget preparation and management experience
• Strong writing and analytical skills
• Ability to think strategically, anticipate problems, and bring innovative solutions
• Excellent organizational and research skills with the ability to follow through
• A proven track record of delivering high-quality, error-free products with tight deadlines
• Ability to work a flexible schedule (days and evenings) to accommodate City Council and Commission meetings and deadlines

Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs. Application submission will be accepted on a continuous basis until the position is filled.

First review of applications will be those received by Wednesday, June 5, 2024 at 11:59 p.m. If a sufficient number of qualified applications are received by the first review date, there is the possibility that the recruitment may close at that time.

Only those candidates who best meet the City's needs will be invited to participate in the testing process, which is tentatively scheduled for Wednesday, June 19, 2024.

The testing process will consist of:

• Writing Exercise: 25%
• Performance Test: 25%
• Oral Interview: 50%

If you have questions regarding this career opportunity, please email Rebecca Poirier, City Clerk, at or call

SPECIAL NOTES:

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In addition, the City of Torrance Conflict of Interest Code requires that employees in this classification file an annual Financial Disclosure Statement. Information about this requirement may be obtained from the City Clerk's Office.

Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact us at no later than five (5) business days before the test date.

As a condition of employment, candidates must pass a background check.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

City of Torrance Inclusion Statement:

The City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.

The City is an equal opportunity employer and works towards building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees

BENEFIT SUMMARY FOR EXECUTIVE AND MANAGEMENT EMPLOYEES:

Note: Not all benefits listed may be applicable to all positions within the unit. Please refer to the MOU for specifics.

Health, Dental, Vision and Life Insurance (sec.3.1)

The City's contribution for health insurance is up to $1,470.96/month.

Employee only Employee +1 Employee +2 or more

Full time EE's $597.68 $1,140.36 $1,595.96

Part time $371.40 $639.24 $873.20

The City's monthly contribution for vision insurance is $3.33

The City's monthly contribution for dental insurance is $33.71/EE only and $67.42/EE +1 or more

The City provides a Cash In-Lieu payment of $400 per month for eligible full-time employees for as long as the employee opts-out of medical coverage

Category A employees: City shall cover under a $100,000 accidental and $200,000 term life insurance policy

Category B employees: City shall cover under a $100,000 accidental and $100,000 term life insurance policy

Disability Insurance (sec 3.1)

Employee receives 2/3 base pay after elimination period (14 consecutive days for STD and 180 consecutive days for LTD)

Retirement (Sec. 3.2)

PERS 2%@55

Employees hired prior to 09/21/2010, City pays 7% EPMC (9% for Fire Chief and Police Chief).

Employees hired on or after 09/21/2010 pay the 7% EPMC (9% for Fire Chief and Police Chief).

Employer Paid Member Contribution (EPMC)

PERS 2%@62 (Miscellaneous / PERS 2.7%@57 (Safety)

New members hired on or after 1/01/2013 pay 50% of normal cost with three year average final compensation.

Deferred Compensation (sec. 3.3)

Required participation into a 457 plan, 401(a) plan, and a Retirement Health Savings Plan

401A Plan: City will match up to maximum of 0.5% of monthly base pay

Sick Leave (sec.3.4)

Accrual rate is 6 (six) hours per month. (Except City Manager)

Admin/Personal/Vacation Leave (Sec Sec Sec. 3.9)

Admin Leave: 8 days per fiscal year (Category A employees)

Personal Leave: 3 days per fiscal year (Category B employees)

Vacation Accrual rate per month:

Year 1:9.33 hours; Years 2-4: 10 hours; Years 5-9: 12.67 hours; Years 10-20: 16.02 hours; Years : 17.34 hours; Year 25+: 18 hours. Maximum accrual 500 hours

Holidays (Sec 3.7)

13 paid holidays (New Year's Day, Martin Luther King Jr.'s Birthday, Lincoln's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving Day, Christmas Eve, Christmas Day, New Year's Eve)

Bereavement Leave (sec 3.10)

Up to five (5) work shifts of bereavement leave; three (3) shifts with pay and two (2) shifts without pay per death of eligible family members

Reimbursable Expenses (Sec

Category A employees: Up to $1,500 per fiscal year

Category B employees: Up to $750 per fiscal year

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