Administrative Assistant/Office Manager
3 weeks ago
C3 AI is a leading Enterprise AI software provider for accelerating digital transformation. Our proven C3 AI Platform provides comprehensive services to build enterprise-scale AI applications more efficiently and cost-effectively than alternative approaches. We support the value chain in any industry with prebuilt, configurable, high-value AI applications for reliability, fraud detection, sensor network health, supply network optimization, energy management, anti-money laundering, and customer engagement. Learn more at: C3 AI.
We are seeking a proactive Administrative Assistant/Office Manager to support our executive team and ensure smooth office operations of our Tysons, VA office. This onsite role requires professionalism, efficiency, and excellent communication skills. Responsibilities include:
• Welcoming and logging in guests and vendors; answering questions and providing support during their visit
• Managing all local office-related items including supplies, vendors, caterers, and WeWork support personnel
• Assisting with managing complex calendars and resolving scheduling conflicts
• Organizing international/domestic travel adhering to company guidelines
• Coordinating meetings, preparing briefing notes, and handling logistics
• Overseeing daily office operations and logistics
• Planning and organizing office events and meetings
• Supporting special projects and adapting to diverse tasks
• Supporting EA staff and Executive Leadership
• Working with our Facilities / Office Management team to provide as-needed remote support to other satellite offices that do not currently have an on-site Office Manager
• Processing and submitting expense reports
Qualifications include:
• Bachelor's degree in business or related field
• 5+ years of similar experience, preferably in tech
• Strong organizational skills and experience with complex calendar management
• Experience in budget preparation, travel coordination, and general office support
• Excellent written and verbal communication skills
• Proactive problem-solving abilities and capacity for independent work
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams
Candidates must be authorized to work in the United States without the need for current or future company sponsorship. C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.
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