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Administrative Officer/Hybrid

4 weeks ago

San Diego, California, United States University of California Full time
Job Summary

The University of California is seeking a highly skilled Administrative Officer to join its team. This role will provide critical support to the Vice Deans of Graduate Education and Research Offices, as well as participate in strategic planning, resource management, and decision-making efforts.

Key Responsibilities
  • Oversee the functions of the Vice Deans' offices, providing programmatic support to principals and participating in strategic planning and resource management.
  • Prepare materials, perform human resource functions, execute financial requests, and provide committee support.
  • Manage events, facilitate communications, partner with IT, and create new workflows.
  • Collaborate with department and Health Sciences leaders to manage strategic projects and present on education and research-related initiatives.
Requirements
  • Seven years of related experience, education/training, or a Bachelor's degree in a related area plus three years of related experience/training.
  • Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management.
  • Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
  • Solid knowledge of common University-specific computer application programs.
  • Ability to use discretion and maintain confidentiality.
Preferred Qualifications
  • Project Management Professional (PMP) certification.
  • Previous experience working with C-level executives.
Special Conditions
  • Employment is subject to a criminal background check.
  • Occasional evening and weekend work is required.

Pay Transparency Act

Annual Full Pay Range: $77,000 - $139,200 (will be prorated if the appointment percentage is less than 100%); Hourly Equivalent: $66.67

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure, and certifications, and other business and organizational needs.