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Administrative Support Specialist

4 weeks ago

San Francisco, California, United States Health Link Full time
Job Description

Health Link, a Home Health Agency in the San Francisco Bay Area, is seeking a highly skilled and dynamic Executive Assistant to join our team. This is a full-time, in-office position that requires exceptional administrative support to the Director of Patient Care Services (DPCS) and serves as a key member of Health Link's executive team.

The ideal candidate will excel at prioritizing, multitasking, organizing, and learning quickly. They will provide leadership, training, and mentorship within the assistant community and serve as a backup for assistant positions across departments when needed.

Key Responsibilities:

  • Program Management: Oversee the progress and fulfillment of organizational goals and initiatives related to the Director of Patient Care Services' work.
  • Schedule Management & Administration: Prioritize complex schedules and tasks with sound judgment, anticipate needs related to scheduling, communication, and support, and manage payroll reports and day-to-day tasks.
  • Communication: Represent the DPCS in conversations and meetings, handle sensitive information discreetly and confidentially, and collaborate with operational departments and staff at all levels.

Qualifications:

  • 2+ years of administrative leadership experience in a dynamic and demanding environment.
  • Home Health and/or healthcare industry experience preferred.
  • Proficiency in Microsoft Office, Excel, PowerPoint, Google Workspace, and Keynote. Must be a quick learner of new software applications.

Skills:

  • Exceptional interpersonal skills and emotional intelligence.
  • Ability to maintain composure under pressure and demonstrate keen awareness of social dynamics.
  • Strong organizational skills and attention to detail.

Details:

  • Full-Time
  • Salary starting from $90,000