HR Operations Specialist

4 weeks ago

Seattle, Washington, United States Peppers Personal Assistants LLC Full time
Job Description

Pepper's Personal Assistants LLC is seeking an experienced HR Generalist to manage various HR functions, support our managers and team of personal assistants, and ensure compliance with HR policies and procedures.

The ideal candidate will be well-versed in HR operations and administrative functions, with a solid understanding of HR compliance, practices, and WA state employment law. They will be a competent team member who is able to create HR initiatives and best practices, support and sustain a feedback culture, and to ensure the success of all HR functions within the company to drive organizational growth and long-term success.

This is a remote position for 20 hours a week that reports directly to the DOO and partners with other members of the management team. Twice a year, in-person all-staff meetings are required, therefore, we are only considering local candidates in Washington state.

The ideal candidate will possess the following qualities and skills:

  • Solid alignment with Pepper's Core Values
  • Proven ability to create and maintain HR operational functions for an organization in growth mode.
  • A solid understanding of HR compliance, practices, WA state employment law, payroll, and leave management.
  • Proficient in HRIS platform administration. Experience in Paylocity is preferred but not required.
  • Excellent communication skills, with the ability to listen actively and build genuine relationships.
  • Proactive with strong follow-through and attention to detail.
  • Discreet and able to safeguard confidentiality.
  • Open to feedback and willing to learn.
  • Highly organized and efficient.
  • High level of accountability and follow through.
  • Able to work independently and be self-disciplined.
  • Knowledge of / familiarity with EOS is helpful but not required.

Key Responsibilities

  • Responsible for the employee lifecycle processes such as recruiting, onboarding, benefits administration, payroll, leave administration, and offboarding.
  • Manage the employee onboarding process, including offer letters, new hire orientation, I-9 verification, welcome meetings, and record administration.
  • Serve as the HRIS administrator and maintain people data across internal systems to ensure 100% data integrity.
  • Process biweekly payroll and be able to troubleshoot issues confidently with a payroll provider.
  • Manage paid time off policy, worker's compensation, and leave administration.
  • Provide reporting and analytics related to people metrics.
  • Administer the company's 401(k) program and other employee benefits.
  • Proactively identify opportunities and improvements to the employee experience and partner with the leadership team to develop and implement scalable solutions.
  • Employee engagement and satisfaction initiatives and metrics
  • Support recruiting by providing compliance guidance and recruiting best practices.
  • Recruit for administrative and management positions for the organization.
  • Maintain confidentiality and security of all employee information.
  • Provide expert knowledge of WA state and federal employment law.
  • Responsible for adhering to HR compliance rules and regulations.

Qualifications

  • 2+ years of experience in managing human resources administration and operations
  • Proficient in HRIS platforms; Paylocity experience preferred, but not required

Why You'll Want to Work with Us

  • Remote position within Washington state
  • 401k retirement plan with employer matching
  • Paid time off, paid holidays, and paid sick leave
  • Technology stipend
  • Flexible schedule for a healthy work-life balance
  • Positive team culture based on values

Pepper's Personal Assistants LLC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Pepper's Personal Assistants LLC complies with applicable state and local laws governing nondiscrimination in employment.

Pepper's Core Values

Our core values shape our culture with purpose, guiding us in hiring, evaluating, and celebrating our team members. These values aren't just words; they're our way of life. Here at Pepper's Personal Assistants LLC, we have four core values: One For All and All For One, FITFO (Figure It The F**k Out), Growth Mindset, and Provide Ease.

One For All and All For One

At Pepper's Personal Assistants LLC, we live by the principle of collective trust and respect. Employees trust their leadership team, leadership trusts their team, and clients trust us all. We foster an environment of Good Vibes Only. Trust that decisions are made in the best interest of the company, knowing that what is best for Pepper's is ultimately best for everyone. Respect the Vibe is about treating everyone with kindness and respect, ensuring a positive and supportive workplace. We encourage everyone to contribute creative ideas with a touch of Razzle Dazzle, making our team shine brighter together. As Guardians of Reputation, we are committed to maintaining and enhancing Pepper's good name.

FITFO (Figure It The F**k Out)

In our fast-paced environment, we value a proactive and solution-oriented mindset. Seize the Day means diving in and solving problems independently with a can-do attitude. We are Eager Beavers, always proactive, staying one step ahead and anticipating needs. Like Speed Racers, we get things done quickly, accurately, and efficiently. Boss Mode is about owning your work and its outcomes, while Promise Keeper emphasizes always following through on what you say you'll do.

Growth Mindset

We believe in continuous improvement and learning. Feedback Fanatics love feedback and use it to grow. We are Humble Heroes, confident yet always open to learning and improving. With Positivity Power, we keep a positive and constructive outlook, creating a Drama-Free Zone where professionalism prevails, and unnecessary conflict is avoided. As Change Champions, we embrace change and adapt in our dynamic environment.

Provide Ease

Making things easier for everyone is at the heart of what we do. Magical Communication is our secret to success, ensuring clear and concise communication. As Organized Ninjaneers, we stay organized and anticipate needs. We are Detail Detectives, paying attention to the little things that make a big difference. Being Rock-Solid Reliable means being the dependable person everyone can count on. Lastly, Flex Masters adapt and do whatever it takes to make things easy for everyone.

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