Medical Office Manager
4 weeks ago
The primary goal of this role is to provide exceptional support to clients and vendors through effective communication and administrative tasks.
Key Responsibilities:
Fielding inquiries, providing administrative support, and performing data entry tasks are essential duties of this position.
Requirements:
The ideal candidate will have 2+ years' experience in property management or a related field, with strong English language skills and proficiency in Microsoft Word and Outlook.
Communication & Teamwork:
Excellent communication skills, with the ability to articulate ideas clearly and effectively, are crucial for success in this role.
Self-Direction:
An independent individual who can adapt quickly to changes and manage shifting priorities will thrive in this position.
Client Reception:
Providing a warm and welcoming environment for clients is essential, with a focus on maintaining a clean and organized reception area.
Office Presentation:
Maintaining the conference rooms, kitchen, and common areas to ensure they are presentable at all times is a key responsibility.
Mail Management:
Managing incoming mail, including opening, date stamping, sorting, and distributing it to the designated team members, is an important task.
Scheduling Assistance:
Assisting the team with scheduling conference room use and ensuring availability of necessary resources is a key aspect of this role.
Supply Management:
Overseeing the usage of supplies and equipment, maintaining adequate supply levels, and handling the ordering process is essential.
Equipment Maintenance:
Coordinating the repair and maintenance of office equipment is a critical responsibility.
Copy Machine Management:
Ensuring the copy machine is well-stocked with paper and distributing copies as needed is a key task.
Document Printing:
Handling the printing of documents is an essential duty of this position.
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