Medical Office Manager

4 weeks ago


Lansing, Michigan, United States Gillespie Group Full time

The primary goal of this role is to provide exceptional support to clients and vendors through effective communication and administrative tasks.


Key Responsibilities:

Fielding inquiries, providing administrative support, and performing data entry tasks are essential duties of this position.


Requirements:

The ideal candidate will have 2+ years' experience in property management or a related field, with strong English language skills and proficiency in Microsoft Word and Outlook.


Communication & Teamwork:

Excellent communication skills, with the ability to articulate ideas clearly and effectively, are crucial for success in this role.


Self-Direction:

An independent individual who can adapt quickly to changes and manage shifting priorities will thrive in this position.


Client Reception:

Providing a warm and welcoming environment for clients is essential, with a focus on maintaining a clean and organized reception area.


Office Presentation:

Maintaining the conference rooms, kitchen, and common areas to ensure they are presentable at all times is a key responsibility.


Mail Management:

Managing incoming mail, including opening, date stamping, sorting, and distributing it to the designated team members, is an important task.


Scheduling Assistance:

Assisting the team with scheduling conference room use and ensuring availability of necessary resources is a key aspect of this role.


Supply Management:

Overseeing the usage of supplies and equipment, maintaining adequate supply levels, and handling the ordering process is essential.


Equipment Maintenance:

Coordinating the repair and maintenance of office equipment is a critical responsibility.


Copy Machine Management:

Ensuring the copy machine is well-stocked with paper and distributing copies as needed is a key task.


Document Printing:

Handling the printing of documents is an essential duty of this position.


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