Administrative Support Specialist

3 weeks ago

Roanoke, Virginia, United States Brown Edwards Full time

Administrative Associate Role

We are seeking an experienced Administrative Associate to join our team at Brown Edwards. As a key member of our operations team, you will provide critical support to our clients and staff by leveraging your expertise in administrative systems, procedures, and policies.

Key Responsibilities:

  • Process e-files and send tax returns to clients.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents using work processing, spreadsheet, database, or presentation software.
  • Prepare checker's checklist during proofing of financial statements.
  • Receive and send correspondence by mail, email, client portals, and fax.
  • Assist with expense report submissions.
  • Interact with clients in person and via phone.
  • Enter new client setup information into time and billing system.
  • Prepare daily cash receipt deposits.
  • Manage multi-line telephone by answering phones, giving information to callers, taking messages, and transferring calls to appropriate individuals.
  • Operate office equipment such as fax machines, copiers, binding equipment or phone systems. Arrange for repairs when equipment malfunctions.
  • Coordinate meetings and conference call arrangements, including coordination of rooms, technical resources, and catering.
  • Provide reception and office services relief, such as mail, file, answering phone calls, and stocking kitchens as needed.
  • Maintain the professional appearance of conference rooms and common areas.

Requirements:

  • 3+ years of administrative experience in a professional services environment.
  • Associates degree in Accounting or Business Administration or equivalent program preferred.
  • Ability to work in a deadline-driven environment and handle multiple projects/tasks with attention to detail.
  • Strong proficiency with Microsoft Word and Microsoft Excel, and other related accounting technologies.

What We Offer:

  • Full benefits package including medical, dental, vision, FSA and HSA, and 401K retirement savings plan.
  • Annual compensation adjustments based on individual and firm performance.
  • Profit sharing program.
  • Flexible work arrangements including Dress for Your Day policy.
  • Financial support for continuing education programs and professional certifications.
  • Large firm resources with a small firm team based work environment.
  • Community outreach programs to support and serve local Brown Edwards communities.

Brown Edwards Core Values:

  • Quality
  • Integrity
  • Professionalism
  • Enthusiasm
  • Innovation

EEO Statement:

Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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