Legal Administrative Assistant

4 weeks ago

Denver, Colorado, United States Ballard Spahr LLP Full time
About the Role:

We are seeking an experienced Legal Administrative Assistant/Legal Secretary to support transactional lawyers in our Denver office. The position has a particular emphasis on Public Finance, Finance, and Real Estate. If you enjoy the challenges of supporting transactional fee earners while working collaboratively within an administrative team, then this role may be for you.

Key Responsibilities:
  • Provide overall legal administrative support, including extensive document production and coordinating closing materials.
  • Ensure fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.
  • Prepare and submit expense reimbursement diaries and process invoices.
  • Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.
Requirements:

Requirements include technical proficiency at the advanced to expert level in Microsoft Office, particularly with Word. Superior organization is needed to oversee file maintenance. Top-notch accuracy, spelling, grammar, and proofreading skills are necessary. The ability to handle meeting and travel arrangements and manage busy calendars is also required. The position involves the creation and editing of PDFs and Excel spreadsheets. A minimum of two years of experience in a legal environment or another professional environment, such as a financial institution, is required. Previous real estate transactional experience in a law firm is a plus. Individuals with a strong background in advanced word processing are especially encouraged to apply.

What We Offer:

Ballard Spahr offers an excellent benefits package, including medical, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; firm-subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range is $60,000-$70,000, depending upon experience. This position may provide periodic remote work options after a period of successful acclimation to the firm. We are especially looking for an individual who is able to work until 6 p.m. Monday through Friday.

Why Ballard Spahr?

Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. We are committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates, including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability, are encouraged to apply.

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