Payroll and Accounts Payable Specialist

4 weeks ago


Milwaukee, Wisconsin, United States In-Place Machining Company Full time

Job Summary
We are seeking a detail-oriented and organized Payroll/Accounts Payable Specialist to join our finance team. This role will be responsible for accurately processing payroll and accounts payable transactions for multi-state locations in a timely manner, ensuring compliance with company policies and regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to prioritize tasks effectively.

Key Responsibilities
1. Payroll Processing
Calculate and process employee payroll accurately and on time using payroll software
Verify hours worked, overtime, deductions, ensuring compliance with company policies and applicable regulations
Address employee inquiries regarding payroll-related matters and resolve discrepancies promptly
2. Accounts Payable
Process vendor invoices and employee expense reports for payment, ensuring accuracy and completeness of documentation
Match invoices with purchase orders and receiving documents and obtain necessary approvals for payment
Prepare and process electronic payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms
3. Recordkeeping and Reconciliation
Maintain accurate records of payroll and accounts payable transactions, including journal entries and reconciliations
Reconcile payroll and accounts payable accounts to ensure accuracy and completeness of financial data
Prepare month-end and year-end reports and assist with financial audits as needed
4. Compliance and Reporting
Ensure compliance with federal, state, and local payroll tax regulations, including withholding, reporting, and remittance requirements
Prepare and file payroll tax returns and other statutory reports accurately and on time
5. Process Improvement and Efficiency
Identify opportunities to streamline payroll and accounts payable processes and improve efficiency
Recommend and implement process improvements, automation solutions, and best practices to enhance accuracy and productivity

Requirements
Relevant experience or accounting degree
High School Diploma or equivalent
Experience and Skills:
Experience with payroll software (ADP, Paylocity, Paychex etc)
Demonstrated understanding of payroll tax regulations and compliance requirements
Attention to details and accuracy
Ability to pivot and prioritize multiple tasks
Analytical and problem-solving skills
Demonstrate high level of integrity in handling sensitive payroll and financial information

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. In-Place Machining is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



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