Administrative Specialist for Emergency Medicine Department

5 days ago


Cincinnati, Ohio, United States University of Cincinnati Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our team in the Department of Emergency Medicine at the University of Cincinnati.

About the Role

This is a key administrative support role that will provide high-level assistance to the executive leadership team. The successful candidate will have excellent organizational, communication, and problem-solving skills, with the ability to work independently and as part of a team.

The primary responsibilities include coordinating calendars, arranging travel, managing expense reports, tracking receipts, and completing reimbursement requests. Additionally, you will support project management tasks, including tracking progress, updating timelines, and coordinating team members as needed.

Duties and Responsibilities
  • Coordinate and manage executive calendars, arrange travel, and process/manage expense reports, track receipts, and complete reimbursement requests.
  • Support team in project management tasks, including tracking progress, updating timelines, and coordinating team members as needed.
  • Organize and prepare for meetings, retreats, and symposium by setting agendas, booking meeting rooms, arranging technology, ensuring materials are ready, and taking and distributing minutes.
  • Handle sensitive information with the utmost confidentiality, professionalism, and discretion.
  • Track and maintain publications for the department and coordinate with ACGME submissions for research output.
  • Develop and assist in the design and production of posters, correspondence, letters of recommendation, reports, and presentations.
  • Maintain research resources (teams pages, website content, listservs, etc.)
  • Maintain grant templates and resources (biosketches, letters of support, timelines/tasks, facilities pages).
  • Assist with general office management duties, including ordering supplies, putting in maintenance orders, and liaising with vendors as needed.
  • Maintain and organize electronic and paper files onsite and off-site storage, ensuring proper tracking and easy access.
Requirements
  • Bachelor's Degree in a related field or equivalent experience.
  • Eight years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
  • Four years of experience in a related field, with some positions requiring experience in university administration.
What We Offer

As a member of our team, you will enjoy a competitive salary range between $65,000 - $85,000 depending on your experience, comprehensive insurance plans, flexible spending accounts, and an award-winning employee wellness program. You will also receive financial security through our life and long-term disability insurance, accident and illness insurance, and retirement savings plans. Generous paid time off work options include vacation, sick leave, annual holidays, and winter season days, in addition to paid parental leave. Tuition remission is available for employees and their eligible dependents. Enjoy discounts for on- and off-campus activities and services.

The University of Cincinnati is an Equal Opportunity Employer.



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