Team Assistant

1 month ago

New York, New York, United States United Nations Full time
Job Title: Team Assistant - Office Support

Org. Setting and Reporting

The United Nations Joint Staff Pension Fund is a leading organization providing retirement, death, disability, and related benefits for staff of the United Nations and other member organizations. The Fund pays benefits in 17 currencies to over 80,000 beneficiaries worldwide and services more than 140,000 participants.

We are a career employer offering unique opportunities for growth within the United Nations system. Our office is located in the heart of Manhattan, within walking distance from the Grand Central Station hub, in a state-of-the-art facility.

Responsibilities
  • Perform a wide range of office support and administrative functions, including scheduling interviews, creating folders, filing recruitment documents, and coordinating new staff introductions.
  • Draft responses to routine correspondence and other communications.
  • Research, compile, and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings, and conferences.
  • Proofread documents and edit text for accuracy, grammar, punctuation, and style, and for adherence to established standards for format.
  • Provide administrative and logistical support to meetings, committees, conferences, events, and other activities.
  • Assist in the maintenance of the HR filing system by scanning, converting, and filing a variety of documents.
  • Assist in the preparation of presentation materials using appropriate technology and software.
  • Maintain calendars and schedules, monitor changes, and communicate relevant information to appropriate staff.
  • Perform data entry and extraction functions in spreadsheets.
  • Review, record, distribute, and/or process mail and other documents, and follow up on impending actions.
  • Perform general administrative tasks, including leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, and preparing and/or processing administrative requests and documents.
  • Assist with the collection and analysis of data, as well as the preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision-making.
Competencies
  • Professionalism: Knowledge of general office and administrative support, including administrative policies, processes, and procedures.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals, solicits input, and genuinely values others' ideas and expertise.
  • Planning & Organizing: Develops clear goals, identifies priority activities and assignments, adjusts priorities as required, allocates appropriate resources, and monitors and adjusts plans and actions as necessary.

Education: High school diploma or equivalent.

Job-Specific Qualification: Not available.

Work Experience: A minimum of three (3) years of progressively responsible experience in general office support or a related area is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level degree or higher.

Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment: Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.

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