Administrative Support Specialist

7 days ago

Atlanta, Georgia, United States CohnReznick LLP Full time

About the Role

CohnReznick LLP is seeking an experienced Administrative Assistant to join our Assurance and Tax Department in a hybrid capacity. As a key member of our team, you will provide administrative support to our Partners and Directors, ensuring the smooth operation of our department.

Responsibilities

  • Provide administrative support to Assurance and Tax Department Partners and Directors, including calendaring, time and expense entry, and preparing engagement letters.
  • Compose, prepare, and distribute written materials for management, including correspondence, memos/letters, agendas, presentations, and minutes.
  • Utilize software for document retention of client information and maintain workflow processes.
  • Assist with requests for new client set ups and expansion of services for client services, and assist with updating client information.
  • Use current Firm operating systems to keep the team updated on deadline status by client and deliverables.
  • Draft proposals and finalize proposals using PowerPoint.
  • Assist team with billing process.
  • Participate in weekly team project meetings.
  • Book travel arrangements as requested.
  • Maintain team's contacts and mailing lists.
  • Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate.
  • Manage multiple phone lines.
  • Hospitality/Meeting coordination.

Requirements

  • Minimum 3 years experience supporting Partners and/or Executives.
  • Technical Proficiency: Advanced skills in MS Office Suite (Excel, PowerPoint, Word), financial software, and the ability to adapt to new technologies quickly.
  • Task Management: Ability to manage multiple projects efficiently, from conception through completion.
  • Exceptional Organizational Skills: Ability to prioritize and manage time effectively, handling a wide range of tasks and responsibilities in a structured manner.
  • Adaptability and Flexibility: Capacity to adjust to changing priorities and work demands with ease, demonstrating resilience in high-pressure situations.
  • Critical Thinking and Problem-Solving: Strong analytical skills to assess situations or challenges critically and come up with effective, innovative solutions.
  • Communication and Interpersonal Skills: Excellent verbal and written communication skills, coupled with the ability to build and maintain professional relationships with internal and external stakeholders.
  • Professionalism and Discretion: High level of integrity, confidentiality, and executive presence.
  • Proactive and Anticipatory Thinking: Ability to anticipate the needs of the team and act upon them without waiting for direction, showing initiative and foresight.

About CohnReznick LLP

CohnReznick LLP is a leading professional services firm providing assurance, tax, and consulting services to public and private companies. We are committed to building a diverse, equitable, and inclusive workplace, and we encourage applicants from all backgrounds to apply.

Equal Employment Opportunity

CohnReznick LLP is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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