Chief Operations Coordinator

6 days ago

St Petersburg, Florida, United States Smart Choice Communications Full time
Company Overview

At Smart Choice Communications, we're pushing the boundaries of business communications. As a leading innovator in our field, we're driven by a relentless pursuit of excellence and a passion for delivering top-notch service to our clients.

Salary & Benefits

We offer a competitive salary of $85,000 annually, plus comprehensive benefits, including medical, dental, vision, life insurance, and a generous 401(k) matching program. You'll also enjoy a monthly cell phone stipend and access to an Employee Assistance Program.

Job DescriptionKey Responsibilities
  • Oversee day-to-day office operations, ensuring a productive and efficient workspace.
  • Manage office supplies inventory, sourcing, and budgeting.
  • Coordinate with building management and external vendors for office maintenance and repairs.
  • Organize common areas, conference rooms, and kitchen spaces.
  • Facilitate onboarding for new hires, setting up workspaces and technology needs.
Executive Support
  • Provide high-level support to the CEO, including calendar management, meeting scheduling, and report preparation.
  • Handle travel arrangements, flights, accommodations, itineraries, and logistics.
  • Assist in preparing and editing presentations, documents, and meeting materials.
  • Screen and prioritize emails, calls, and correspondence, ensuring timely responses.
  • Liaise between the executive and internal/external stakeholders.
Administrative Duties
  • Coordinate and organize company events, meetings, and team-building activities.
  • Prepare expense reports, invoices, and manage reconciliation for office and executive budgets.
  • Maintain filing systems, both electronic and paper, ensuring accurate record-keeping and accessibility.
  • Support HR with onboarding/offboarding processes, employee records, and compliance documentation.
Required Skills & Experience
  • Bachelor's degree in Business Administration, Communications, or related field (preferred).
  • 3+ years of experience in administrative, office management, or executive assistant roles.
  • Proficiency in Microsoft Office Suite and familiarity with office management software.
  • Strong written and verbal communication skills.
  • Exceptional time management and multitasking abilities.
  • High level of professionalism, discretion, and confidentiality.
  • Experience in supporting high-growth businesses and scaling financial operations.
  • Adaptability to fast-paced, tech-driven environments.
  • Experience supporting C-level executives.
  • Familiarity with Microsoft Office.
  • Basic knowledge of HR processes or compliance is a plus.
Perks
  • Competitive salary with performance-based incentives.
  • Comprehensive health benefits (medical, dental, vision, life insurance).
  • Generous paid time off.
  • Employer-matched 401(k).
  • Monthly cell phone stipend.
  • Employee Assistance Program.
Growth Opportunities
  • Culture of Innovation: You'll be part of a forward-thinking team that's driving the future of business communications.
  • Growth Opportunities: As Smart Choice Communications continues to expand, so do the opportunities for our team members to take on new challenges.
  • Fun & Collaborative Environment: We're serious about our work, but we also know how to have a good time. From team-building events to spontaneous brainstorming sessions, Smart Choice Communications is a place where your voice will be heard, and your efforts will be recognized.

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