Office Assistant

5 days ago


Chicago, Illinois, United States City Colleges of Chicago Full time

City Colleges of Chicago is seeking an energetic and detail-oriented individual to fill the role of Office Assistant in the Truman Bilingual Learning Center (TBLC)/Student Services department.

This part-time Federal Work Study position is available for students currently enrolled in one of our colleges, with a minimum of 6 credit hours. As an Office Assistant, you will provide administrative support, assist with day-to-day operations, and engage with students, parents, and family members in a fast-paced environment.

The ideal candidate will possess excellent communication skills, be proficient in Microsoft Suite (Word, Excel, and PowerPoint), and have experience working with technology, including iPads and Google Drive. You will also be responsible for creating and designing content for digital marketing efforts, maintaining the information portal, and performing other duties as assigned.

In this role, you will work closely with the TBLC team, assisting with tasks such as data entry, responding to emails, and executing various errands. This position does not offer remote work opportunities but has the potential to offer employment during the summer months.

To qualify, applicants must meet certain eligibility requirements, including being at least 16 years old, having work permit consent, and eligible to work in the United States. Additionally, they must be actively attending one of our colleges, enrolled in a minimum of 6 credit semester hours, pursuing an approved educational credential, degree, or certificate, and maintaining a minimum cumulative 2.0 GPA.

Job Responsibilities:

  • Provide administrative support, including general office duties, filing, sorting, making copies, printing, etc.
  • Answer department phone and assist walk-in visitors with their questions and needs.
  • Assist in the stocking and general upkeep of the TBLC, requiring the ability to move and arrange heavy objects.
  • Demonstrate effective conflict resolution while upholding TBLC and College policies when working with students and parents.
  • Create and design content for digital marketing efforts.
  • Assist with the maintenance, layout, and design of the information portal (pad let).
  • Perform other duties and/or responsibilities as assigned or required.

Requirements:

  • High School Diploma or actively pursuing a GED at City Colleges of Chicago.
  • Knowledge of City Colleges of Chicago.
  • Excellent oral communication skills.
  • Excellent customer service skills.
  • Promotes a positive role model and favorable public image as City Colleges of Chicago representative.
  • Proficiency with technology (i.e., iPads, computers, etc.).
  • Experience with Microsoft Suite (Word, Excel, and PowerPoint).
  • Adheres to the City Colleges of Chicago Customer Services Excellence Standards.

About the Opportunity:

This part-time position offers the opportunity to gain valuable experience in a dynamic environment while contributing to the success of City Colleges of Chicago. The estimated salary range for this position is $12-$15 per hour, depending on qualifications and experience. We offer a competitive hourly rate and the chance to make a meaningful impact in the lives of our students.

Contact Information:

Please note that we do not accept applications via email. To apply, please submit your application through our website.



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