Business Administrator

2 days ago


The Woodlands, United States Kean Miller LLP Full time

We are seeking a highly organized and detail-oriented Business Administrator to join our team in The Woodlands office.

About Us

Kean Miller LLP is a leading law firm with over 200 attorneys across multiple locations in Texas and Louisiana.

Job Summary

The successful candidate will be responsible for providing exceptional administrative support to our attorneys, ensuring seamless day-to-day operations, and maintaining a high level of professionalism in all interactions.

Key Responsibilities:
  • Manage incoming calls, transfer calls to the appropriate extensions, or take messages in a timely and efficient manner.
  • Greet clients, collect necessary information, and ensure they receive a warm welcome in line with our Firm's standards.
  • Maintain a clean, organized, and well-stocked reception area, including the surrounding guest space.
  • Process mail, both incoming and outgoing, and coordinate with support staff on handling procedures.
  • Reserve conference rooms using our Meeting Planning Software and prepare them for meetings, including arranging refreshments as needed.
  • Create and update documentation for the reception desk and conferencing procedures as required.
  • Run occasional business-related errands and place orders with suppliers to maintain our Break Room and Copy Center stock levels.
  • Assist with document preparation, copying, scanning, and filing.
  • Respond to client service requests promptly and professionally.
  • Provide general clerical support to attorneys as needed.
Requirements:
  • A High School diploma with some college education preferred.
  • Prior experience in a similar role.
  • A standard workday from 8:00 a.m. to 5:00 p.m.
  • A professional demeanor and appearance at all times.
  • An energetic and positive attitude, along with exceptional service skills.
  • Excellent organizational skills and ability to multitask effectively.
  • Able to maintain confidentiality and professionalism throughout.
  • Proven problem-solving skills with independence.
  • A clean driving record.
  • Willingness to learn AV equipment.
  • A team player who is always willing to assist colleagues.
What We Offer

We provide a people-driven culture, meaningful work opportunities, competitive salaries ranging from $45,000 to $55,000 per year, generous paid time off, and an extensive benefits package that includes health, life, disability, dental, vision coverage, and a 401(k) plan.



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