Real Estate Transaction Coordinator

4 weeks ago


Peoria, Arizona, United States Howe Realty Full time
Listing Coordinator Job Description

We're seeking a highly organized and proactive listing coordinator to play a key role on our team at Howe Realty. As a listing coordinator, you'll work closely with sellers throughout the entire listing process, gathering and compiling listing information, researching comparable properties, and assisting homeowners with completing contracts. You'll also be responsible for entering MLS listings into the database, arranging cleanings to prepare homes for sale, organizing showings, and generating reports to display sales activity.

Responsibilities

Gather all listing information, including pre-listing materials, online property profiles, and other pertinent details to effectively build listings on the MLS.

Arrange showing instructions and feedback from agents/buyers and schedule open houses on the MLS.

Act as a liaison between our agents, clients, and photographers throughout the pre-listing portion of the transaction.

Acquire necessary signatures for each listing agreement, seller disclosures, and other required documentation to upload to our files for compliance purposes.

Maintain ADRE files and the production, coordination, and processing of all information and documents pertaining to each transaction.

Monitor and assess the progress of the listing to ensure deadlines are met.

Perform administrative and clerical duties, including setting photography appointments.

Set up showings and open houses to receive critical feedback that can improve the showing process.

Gather all listing information, including property photos, pre-listing materials, comparative market analysis with online property profiles, and MLS research.

Keep track of all sales activity and input client information into the CRM to produce reports and share goal progress with the team.

Produce and manage MLS listings and social media to sell homes as quickly as possible and satisfy customers.

Give vendors and contractors access to homes that require inspection or repair to prepare each property for sale.

Qualifications

Transaction Coordination Experience (required)

Arizona Licensed Agent (required)

Residential Real Estate Experience (a plus)

Strong Communication & Organizational Skills

5-Star Customer Service Skills

High Attention To Detail & Deadlines

Ability To Multi-task & Problem-solve

Excellent Clerical & Administrative Background

Knowledge Of Real Estate Administrative Systems

Proficient Computer Skills (Google/Word/Excel/Outlook)

College experience preferred but not required to apply

Currently has or is pursuing a real estate license

Able to convey information well in both a written and verbal format

Passionate about serving people and providing a great customer service experience

Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred

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