Administrative Support Specialist

4 weeks ago

Carlsbad, United States WOTM - Partners Professional Full time
Job Summary

We are seeking a highly skilled and proactive Administrative Assistant to support the CEO of a marketing agency based in Carlsbad, CA. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities:

  • Manage day-to-day office operations, including answering phones, handling correspondence, and organizing the CEO's schedule.
  • Prepare and edit documents, reports, and presentations using Microsoft Office Suite and other software.
  • Schedule meetings and manage the CEO's Outlook calendar.
  • Assist in coordinating travel arrangements and preparing expense reports.
  • Maintain and update filing systems, databases, and records, ensuring confidentiality and accuracy.
  • Monitor and order office supplies as needed to ensure smooth office operation.
  • Coordinate internal and external events or meetings, including logistics, catering, and venue setup.
  • Provide support for various projects, gather information, and assist with project tracking and reporting.
  • Handle incoming and outgoing mail, including courier services.
  • Ensure that all office equipment is operational and arrange for necessary repairs and maintenance.
  • Assist with Gusto payroll, invoice processing, and basic bookkeeping tasks as needed.
  • Liaison with vendors, clients, and internal team to ensure smooth workflow.

Qualifications:

  • High school diploma or GED required; Associate's or Bachelor's degree preferred.
  • Minimum of 3-5 years of experience in an administrative/office support role for a startup.
  • Skills: Must be MacOS proficient, utilize Microsoft Office Suite, and familiarity with office management software such as Smartsheet, Gusto, Harvest, etc. Experience with scheduling tools (i.e. Cozy, Outlook) are essential.
  • Strong written and verbal communication skills with multitasking abilities and attention to detail.
  • Excellent time management skills with the ability to prioritize tasks and meet deadlines.
  • Ability to work independently with minimal supervision while being a strong team player.
  • Professional demeanor and ability to maintain confidentiality.

Work Environment:

  • Some occasional overtime or weekend work may be required for specific projects or events.
  • Must be comfortable working onsite M-F in an ADU (office space unit added to primary residence).

  • Administrative Support Specialist

    4 weeks ago

    Carlsbad, United States Elwood Staffing Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to oversee the day-to-day functioning of our office, ensuring administrative processes run smoothly. This role involves providing support to staff and management, handling correspondence, preparing documents, and scheduling meetings.Key Responsibilities:Manage communication channels,...

  • Administrative Support Specialist

    4 weeks ago

    Carlsbad, United States Staffmark Full time

    Staffmark is seeking an experienced Administrative Support Specialist to join a dynamic team in Carlsbad, CA. As a key member of our team, you will provide exceptional customer service to clients and customers, ensuring a professional and helpful experience.The ideal candidate will have 1-2 years of experience in an administrative role, with a strong focus...

  • Administrative Support Specialist

    3 weeks ago

    Carlsbad, United States Partners Personnel Full time

    We are seeking a highly skilled and proactive Administrative Support Specialist to support the CEO of a marketing agency based in Carlsbad, CA. Position is 100% onsite, TTH with a compensation range of $35.00-$40.00/hr. D.O.E.Key Responsibilities:Manage day-to-day office operations, including answering phones, handling correspondence, and organizing CEOs...

  • Administrative Support Specialist

    4 weeks ago

    Carlsbad, CA, USA, United States City of Carlsbad Full time

    The RoleWe are seeking an Administrative Support Specialist to provide essential support to our Parks & Recreation Department. In this role, you will assist with the CAPRA accreditation process, ensuring that our department maintains its high standards and continues to deliver quality services to the community.The ideal candidate is detail-oriented,...

  • Administrative Support Specialist

    4 weeks ago

    Carlsbad, California, United States WOTM - Partners Professional Full time

    Job SummaryWe are seeking a highly skilled and proactive Administrative Assistant to support the CEO with all travel/schedules/communication/reporting for an innovative organization based in Carlsbad, CA. Position is 100% onsite, TTH with a compensation range of $35.00-$40.00/hr. D.O.E.Key Responsibilities:Manage day-to-day office operations, including...

  • Administrative Support Specialist

    4 weeks ago

    Carlsbad, United States Elwood Staffing Full time

    Job OverviewWe are seeking an experienced Administrative Assistant to join our team at Elwood Staffing in Carlsbad, NM.This is a temp-to-hire position with a competitive hourly rate of $16.00.The ideal candidate will have excellent communication skills, be organized, and proficient in MS Excel and office equipment.Key Responsibilities:Provide administrative...

  • IT Support Specialist

    4 weeks ago

    Carlsbad, United States FMT Consultants Full time

    Job Title: IT Support SpecialistAt FMT Consultants, we are seeking a highly skilled and experienced IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical support and assistance to our internal teams and external clients.Key Responsibilities:Provide technical support and assistance to internal...

  • Administrative Support Specialist

    4 weeks ago

    Carlsbad, California, United States SAN DIEGUITO ENGINEERING INC Full time

    Job SummarySan Dieguito Engineering, Inc. (SDE) is seeking a part-time Administrative Assistant to support our land planning, civil engineering, and surveying projects. The ideal candidate will be a self-motivated and organized individual with excellent communication skills.Key ResponsibilitiesCoordinate messenger delivery services and answer multiple phone...

  • Physical Therapist

    3 weeks ago

    Carlsbad, United States HealthCare Support Full time

    Job Title: Physical TherapistJob Summary:HealthCare Support is seeking a Physical Therapist for a 13-week contract in New Mexico. As a Physical Therapist with HealthCare Support, you will have access to benefits such as immediate enrollment in health insurance, dental insurance, life insurance, and an employee assistance program. Additionally, you will have...

  • Flexible Support Specialist

    4 weeks ago

    Carlsbad, New Mexico, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to support our team as a Flexible Support Specialist. This role offers a great opportunity to work in a dynamic and varied environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general support to the team in day-to-day operationsAssist with...

  • Operations Support Specialist

    4 weeks ago

    Carlsbad, United States Potawatomi Federal Solutions Full time

    Job Title: Operations Support SpecialistCommand Cyber Solutions is seeking a qualified Operations Support Specialist to support a Government Technical Services Project for the US DOE TRANSCOM Program.Key Responsibilities:Manage scheduling for T-STAR 24/7Develop a program for training System Operators on T-STARDevelop operating processes/desk guides for...

  • RN Rehab Specialist

    4 weeks ago

    Carlsbad, United States HealthCare Support Full time

    Job Title: RN Rehab SpecialistHealthCare Support is seeking a skilled RN Rehab Specialist for a 13-week contract in Carlsbad, New Mexico. Benefits of this Opportunity:Immediate enrollment in Health InsuranceDental InsuranceLife InsuranceEmployee Assistance Program (EAP)Access to open investment accountsLicensure and certification reimbursements required for...

  • Operations Support Specialist

    1 month ago

    Carlsbad, United States Potawatomi Federal Solutions Full time

    Operations Support Specialist  Location:    Carlsbad, NMPls. apply online at:  www.command-cs.com/careersEmployment Class: Full Time RegularFLSA Classification:  Exempt - SalariedPosition Summary:Command Cyber Solutions (a government contractor) is seeking a qualified Operations Support Specialist to support a Government Technical Services Project for...

  • IT Support Specialist

    4 months ago

    Carlsbad, United States FMT Consultants Full time

    Summary: The IT Support Specialist will utilize best practices and methodologies to provide system support across the Microsoft Stack for both our internal teams and external clients, with a heavy focus on Microsoft 365 Cloud Services. Responsibilities include assisting in triaging inbound requests via a ticketing system and to provide desktop and system...

  • Systems Support Specialist

    4 weeks ago

    Carlsbad, New Mexico, United States Command Cyber Solutions LLC Full time

    Job Summary:Command Cyber Solutions LLC is seeking a skilled Systems Support Specialist to join our team. As a key member of our technical support team, you will be responsible for providing top-notch technical support services to our clients. Key Responsibilities:Provide technical support for issues affecting end users, including software problems, network...

  • Administrative Assistant

    3 weeks ago

    Carlsbad, New Mexico, United States RUGGED TRADE LLC Full time

    Job SummaryRugged Trade LLC is seeking a highly organized and detail-oriented Administrative Assistant to provide support to the purchasing manager in our finance department. The ideal candidate will have previous experience as an administrative assistant, preferably in a purchasing or accounting capacity, and possess excellent communication and critical...

  • Administrative Assistant

    4 weeks ago

    Carlsbad, United States REESE LAW GROUP APLC Full time

    Job DescriptionReese Law Group is a civil litigation law firm seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role involves providing administrative support to our employees, processing documents, and performing various clerical duties.As an Administrative Assistant, you will be responsible for...

  • IT Systems Administrator

    3 weeks ago

    Carlsbad, United States L3 Technologies Full time

    Job Title:IT Systems Administrator - Security SpecialistJob Summary:L3Harris is seeking a highly skilled IT Systems Administrator to join our team. The ideal candidate will possess a strong technical background in both Linux and Windows environments, with an emphasis on adhering to the Risk Management Framework (RMF).Key Responsibilities:Install, configure,...

  • RN Rehab Specialist

    3 weeks ago

    Carlsbad, United States HealthCare Support Full time

    RN Rehab Job DescriptionHealthCare Support is seeking a skilled RN Rehab for a 13-week contract in Carlsbad, New Mexico. This opportunity offers a chance to work with a reputable healthcare provider and gain valuable experience in rehabilitation nursing.Benefits of Working with HealthCare Support:Immediate enrollment in health insuranceDental insuranceLife...

  • CT Imaging Specialist

    4 weeks ago

    Carlsbad, United States HealthCare Support Full time

    CT Technologist CT Tech Job OpportunityHealthCare Support is seeking a skilled CT Technologist CT Tech for a 13-week contract in Carlsbad, New Mexico.Benefits of Working with HealthCare Support:Immediate enrollment in health insuranceDental insuranceLife insuranceEmployee Assistance Program (EAP)Access to open investment accountsLicensure and certification...