Administrative Support Specialist

1 week ago

New York, New York, United States Noom US Full time

We are seeking a highly organized and proactive Office Manager & Executive Assistant to join our team at Noom US in Manhattan. This hybrid role involves managing the day-to-day operations of our office while providing high-level administrative support to senior executives.

Key Responsibilities
  • Office Management:
    • Daily Office Operations: Oversee the general upkeep and functionality of the office, including managing the pantry, office supplies, equipment, and cleanliness.
    • Vendor Management: Liaise with external service providers for office maintenance, catering, supplies, and other operational needs.
    • Guest/Visitor Management: Greet and host visitors and candidates for interviews at the office.
    • Event Coordination: Organize and manage company events, meetings, and team-building activities to foster a positive workplace culture.
    • Health & Safety: Ensure the office complies with health and safety protocols, coordinating with building management as necessary.
    • Space Management: Collaborate with department heads to optimize office space, including seating arrangements and workstations.
  • Executive Assistance:
    • Calendar Management: Provide comprehensive support to senior executives, including scheduling meetings, coordinating travel arrangements, and managing their calendars.
    • Communication Liaison: Act as a key point of contact between executives, employees, and external stakeholders, managing correspondence and ensuring timely follow-up on action items.
    • Expense Reporting: Handle executive expense reports and other administrative tasks as needed.
Requirements
  • 3+ years of experience in office management, executive assistance, or a similar administrative role, preferably in a fast-paced, tech-driven environment.
  • Excellent verbal and written communication skills, with the ability to effectively interface with all levels of the organization.
  • Proficiency with office management tools and software (Google Workspace, Microsoft Office, Slack, etc.).
  • Ability to manage multiple priorities and maintain a high level of accuracy in a dynamic environment.
  • A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative.
  • Discretion in handling confidential information, with a high degree of professionalism and integrity.
About the Opportunity

This is a contract-to-hire opportunity with a pay range of $45 - $50/hour for 40 hours per week.

Noom US offers a unique chance to be part of a mission-driven, high-growth organization that's powered by science, technology, and world-class talent.

As a member of our team, you'll have the opportunity to learn and grow in a dynamic environment, working closely with talented professionals who share your passion for making a difference in people's lives.

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