Administrative Assistant
2 weeks ago
This role is responsible for providing administrative support to the Community Learning Center (CLC) at Seton Catholic Schools. The successful candidate will be responsible for membership registration, record keeping, fee collection, and reporting results to the CLC Manager.
Key Responsibilities- Membership and Registration: Responsible for completing membership registration process, including collection of enrollment documents and required school forms.
- Data Management: Fully utilize and manage the CLC's use of the data management system for tracking members, issuing membership cards and guest passes to visitors, producing member reports, and other items as needed.
- Reporting and Auditing: Work with CLC manager and administrative coordinator to deliver and implement timely site reports, and perform monthly internal audits to ensure accuracy of membership information and program data.
- Clerical Duties: Perform clerical duties as directed by CLC Manager, including answering phones, greeting guests, filing, and providing quality customer service.
- Communication and Customer Service: Communicate the philosophy, objectives, standards, and programs of the CLC through all methods available, to members, their parents, and the general public.
- Physical Demands: This position requires physical skills that will allow the employee to work in a typical office setting, such as standing, sitting, talking and listening on the phone, and moving between offices and buildings.
- Education: High School Diploma or equivalency, with a preference for at least one year of secondary education.
- Experience: Two years' experience with data systems and a high level of computer knowledge, and two years of customer service and clerical experience.
- Skills: Extensive computer knowledge with a high level of proficiency in Excel, Word, and PowerPoint, strong written and verbal communication skills, good organization and prioritization skills, and ability to work with a variety of people and relate to youth.
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