Administrative Assistant
5 days ago
About the Role:
The Administrative Assistant will provide administrative support to the Executive Director and Senior Operations Manager at Emory University's Student Health Services. This role is a key part of the SHS administrative team and will be responsible for managing office operations, providing administrative support, and ensuring compliance with Emory policies and procedures.
Key Responsibilities:
- Provides administrative support to the Executive Director and Senior Operations Manager
- Manages office operations, including calendar management, meeting coordination, and correspondence
- Ensures compliance with Emory policies and procedures
- Responds to incoming telephone calls and emails
- Prepares charts and graphs for reports and presentations
- Schedules meetings and handles logistics for meetings and special events
- Prepares materials for meetings and special events
- Initiates, processes, and maintains records and invoices
- Keeps management apprised of account status and identifies cost-effective solutions
- May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements
- Plans and coordinates travel arrangements
- Maintains databases and spreadsheets; may also analyze data and design/generate associated reports
- Establishes and organizes electronic filing systems
Requirements:
- Bachelor's degree or equivalent
- Five years of administrative experience
- Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel
- Experience with collaboration tools, such as OneDrive, Zoom, Teams, and others
Additional Information:
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action.
Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
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