Executive Assistant

4 weeks ago

New York, New York, United States TSR Consulting Full time
About TSR Consulting

TSR Consulting is a relationship-based, customer-focused IT and technical services staffing company. We pride ourselves on well-refined candidate screening, timely placement, and a real understanding of the right skill sets required by our clients.

Mission & Vision

We believe in building a company around our vision, which is to create a work environment where every employee's voice matters, their effort is appreciated, and their talent is rewarded. We challenge each employee daily to raise the bar on how we treat our consultants and candidates. We strive to provide a compassionate and caring experience for all candidates and consultants.

Executive Assistant

Job Description

Our client, a leading entertainment company, is seeking an Executive Assistant to support the President of Media Sales on a contract basis. The ideal candidate will possess a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. The candidate will be a team player and take initiative on both daily tasks and large projects.

Responsibilities:

Manage travel arrangements, including itineraries, car services, and hotel communications.
Create and maintain the President's meeting calendar, scheduling and managing 7-10 meetings daily.
Efficiently manage the President's overall schedule, daily, weekly, and monthly.
Create a daily schedule for the President to review and email the prior evening.
Connect calls and send meeting links to the executive's cellphone when they are on the road.
Troubleshoot basic functions and programs, including email attachments, PowerPoint, and Zoom links.
Demonstrate tech-savviness and respond quickly to technology requests.
Manage the President from afar, maintaining constant communication when not working in the office together.
Act as a liaison for internal and external contacts, understanding the client's directory and contacts outside of the organization.
Assist in the preparation of speaking engagements and transcribe/dictate letters and emails.
Assist with special Ad Sales projects.
Confidently interact with high-level executives and clients.
Handle expense management and corporate cards, completing monthly expenses, gathering receipts, and submitting reports in Concur.
Coordinate client entertaining events, from venue selection to creating invites and managing guest lists and headcount.
Be available 24/7, understanding that in rare instances the executive may require assistance outside of typical work hours.
Maintain a confident and calm demeanor and make independent decisions when necessary.
Anticipate the President's needs proactively.
Be available to attend speaking engagements with the President when needed.
Be available and eligible to travel within the USA.

Required Qualifications:

Proven experience as an executive assistant or in a similar role (8 years+).
Excellent communication skills, both oral and written.
Excellent organizational and time management skills.
Strong interpersonal skills, proven ability to work well in a team setting.
Professional phone demeanor.
Calendar Management - Proficient in Office 360, Microsoft Teams, and Zoom.
Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.
Must have strong proficiency in Concur, Outlook, Microsoft, Excel, and Microsoft PowerPoint.
Ability to take initiative, prioritize work under tight deadlines in a fast-paced environment.
Candidate must be able to pass a background check.
Flexible with overtime as needed.
Ability to maintain confidentiality and exercise sound judgment.
A proactive and detail-oriented overall approach to work.
Professional work attire is required.
Bachelor's degree

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