Senior Project Coordinator, Enterprise Operations
1 week ago
We are seeking an experienced Project Management Specialist to join our team at JE Dunn. As a key member of our construction industry team, you will be responsible for coordinating and managing multiple projects simultaneously.
Key Responsibilities:
- Project Coordination
- Utilize responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
- Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
- Processes information within specific timeframes in order to maintain efficiency and timeliness.
- Provides timely and effective communication to internal and external stakeholders.
- Bid Process Support
- SUPPORTS PROJECT MANAGEMENT DURING THE BIDDING PROCESS WITH DELIVERABLES SUCH AS CREATING BID INVITATIONS, PREPARING SPECIFICATIONS DOCUMENTS, ADDRESSING REGULATORY AND COMPLIANCE REQUIREMENTS AND CREATING, TRACKING AND FOLLOWING UP ON BID COMMUNICATIONS.
- Award Process Support
- SUPPORTS PROJECT MANAGEMENT DURING THE AWARD PROCESS BY ISSUING AND/OR PREPARING BOND MEMOS, SETTING UP, ISSUING, AND FULLY EXECUTING SUBCONTRACTS, SYSTEM ACCESS TO DASHBOARDS.
- Documentation Management
- Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
- Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
- Change Management
- CReates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.
- Communication and Teamwork
- Shares subject matter expertise to support teamwork and deliver results.
- Utilizes discretion and integrity with highly confidential and sensitive information.
- Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
- Additional Responsibilities
- Supports job set-up and updates the system as needed to reflect changes.
- Experienced with performing work tasks associated with full project life cycle.
- Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete tasks.
Requirements:
- Experience
- 3+ years administrative or clerical support experience (Required)
- 5+ years administrative or clerical support experience (Preferred)
- 3+ years construction project support experience (Preferred)
- Education
- High School Diploma or GED (Required)
- Knowledge and Skills
- Ability to perform work accurately and completely, and in a timely manner
- Communication skills, verbal and written - Intermediate
- Proficiency in MS Office - Intermediate
- Organizational skills - Intermediate
- Ability to deliver quality through attention to detail - Intermediate
- Business acumen and critical thinking ability - Intermediate
- Knowledge of construction industry terminology and documents - Intermediate
- Knowledge of administrative, office and billing procedures - Intermediate
- Proficiency in JE Dunn project management software - Intermediate
Estimated Salary: $65,000 - $85,000 per year
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