Administrative Support Specialist
6 days ago
About Otsuka Pharmaceutical Co., Ltd.
Otsuka Pharmaceutical Co., Ltd. is a Japanese multinational pharmaceutical company that offers innovative products and services to improve human health.
Job Title: Administrative Support Specialist
We are seeking an experienced Administrative Support Specialist to provide exceptional administrative support to our senior leaders and departmental teams.
Job Description:
The successful candidate will be responsible for developing and maintaining strong relationships with executives, teams, and external customers.
This role requires a high-performing individual who can function with a high level of integrity, confidentiality, and excellence.
The ideal candidate must be self-motivated, seek challenges, and anticipate needs.
Key responsibilities include:
- Tracking department activities and coordinating multiple meetings with internal and external customers;
- Managing complex travel schedules, both domestic and international, and completing expense reports;
- Assisting executives in preparing PowerPoint presentations, handouts, and written materials for distribution at meetings;
- Maintaining confidential records and files while maintaining the highest level of confidentiality;
- Coordinating project plans for project teams in local and virtual settings with internal and external customers.
Required Skills and Qualifications:
To be successful in this role, you will need:
- Exceptional administrative, verbal, and written communication skills;
- Prioritizing and organizing work with multi-tasking and balancing tasks to deliver results with high quality;
- A flexible schedule and ability to work late hours if needed due to project demands;
- A high level of proficiency with Microsoft Office, especially PowerPoint expertise;
- The ability to learn systems and procedures quickly;
- Strong organizational savvy and ability to deal effectively with ambiguity;
- A proven track record of assisting industry executives.
Benefits:
We offer a competitive salary and benefits package, including:
- A salary range of $80,000 - $110,000 per year, depending on experience;
- A comprehensive benefits package, including medical, dental, and vision coverage;
- A 401(k) retirement plan with company match;
- Tuition reimbursement and professional development opportunities.
Location:
This position is based in Tokyo, Japan, and requires occasional travel to other locations within Japan and internationally.
How to Apply:
If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application, including your resume and cover letter, through our website.
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