Administrative Coordinator

1 week ago


Orlando, Florida, United States Hilton Grand Vacations Full time
Job Description

Job Summary: We are seeking a highly organized and detail-oriented Contracts Coordinator to join our team at Hilton Grand Vacations. As a Contracts Coordinator, you will play a critical role in ensuring the accuracy and efficiency of our contract processing.

Key Responsibilities:

  • Prepare and generate contracts and related closing documents accurately and in a timely manner.
  • Verify data entry through our company software and program systems reviewing documents.
  • Process payments for various transactions, ensuring payment is made to the appropriate project.
  • Process and handle rescission/cancellation, as needed.
  • Acquire credit card authorizations and retrieve credit reports for all sales, if applicable.
  • Generate closing reports and financial closing sheets, as needed.
  • Work on developing their contracts knowledge for all contract-type transactions.
  • Complete prescribed activities daily as noted on opening and closing checklists.
  • Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed.
  • Work closely and maintain a professional relationship with Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner.

Contract Review:

  • Reviews files after clients sign to assure accuracy with underwriting guidelines and title requirements.
  • Verifies all pertinent information on submitted worksheet is accurate for contracts processing.

Contract Closing:

  • Supervise and coordinate the timely closing of all business, prior to 60 days.
  • Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing.
  • Responsible for completing the required site end of day process.

Contract Support:

  • Carry out all other reasonable requests by management of which the associate is capable of performing.
  • Runs supporting reports for sales contracts, if applicable.

Requirements:

  • High School Diploma/GED.
  • At least 1 year of administrative/clerical experience in a professional environment.
  • Excellent computer skills with accuracy and speed. Proficient in Microsoft Excel and Word.
  • Able to work a varying schedule including regular weekends and holidays.
  • Reliable, strong attention to detail, ability to multitask, ability to work in a fast-paced environment and strong organizational skills.
  • High level of professionalism and the ability to handle stressful situations with the highest integrity.
  • Strong customer service skills.
  • Positive demeanor.

Preferred Qualifications:

  • BA/BS/Bachelor's Degree.
  • Timeshare/Vacation Ownership experience.
  • Contract preparation skills.
  • Familiarity with mortgage loan documentation, credit review and deeding.
  • Experience with Chorus and Voice systems.
  • Satisfactory credit history with no recent bankruptcies or recent accounts sent to collections.


  • Orlando, Florida, United States Blue Star Partners LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Blue Star Partners LLC. As an Administrative Coordinator, you will be responsible for providing administrative support to our facilities team and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide...


  • Orlando, Florida, United States FEDSYNC Full time

    {"title": "Administrative Assistant - NASA KSC", "description": "Job SummaryFedSync is seeking a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Kennedy Space Center (KSC).The ideal candidate will work independently, demonstrate expertise in various administrative functions,...


  • Orlando, Florida, United States Eola Technology Partners Full time

    Job Title: Administrative Coordinator at Eola Technology PartnersWe are seeking a detail-oriented Administrative Coordinator to support our daily operations. As an Administrative Coordinator, you will handle basic accounting tasks, manage purchasing activities, and provide administrative assistance to ensure the smooth functioning of our company.Key...


  • Orlando, Florida, United States Entertainment Technology Partners LLC Full time

    Job SummaryEntertainment Technology Partners LLC is seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our project management, procurement, and sales teams. The successful candidate will be responsible for ensuring smooth operations and efficient coordination across multiple functions.Key...


  • Orlando, Florida, United States PNC Financial Services Group Full time

    Job SummaryPNC Financial Services Group is seeking a highly skilled and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide critical support to our management team, ensuring the efficient operation of our organization.Key ResponsibilitiesAdministrative Support: Provide administrative support to...


  • Orlando, Florida, United States PrimeFlight Aviation Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PrimeFlight Aviation Services. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our office by managing administrative tasks and ensuring efficient office functionality.Key ResponsibilitiesManage and...


  • Orlando, Florida, United States Qwalifize LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support and assistance to management and/or professional staff. The ideal candidate will have a minimum of 4 years of administrative experience and possess strong written and verbal communication skills.Key ResponsibilitiesMaintain accurate and...


  • Orlando, Florida, United States Visium Resources, Inc. Full time

    **Job Summary**Visium Resources, Inc. is seeking a highly skilled Administrative Assistant to provide administrative support and assistance to management and/or professional staff. The ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team.**Key Responsibilities****Maintain...


  • Orlando, Florida, United States Vaco Full time

    Job SummaryVaco is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesCommunication and CorrespondenceRespond to internal and external customer inquiries in a timely and...


  • Orlando, Florida, United States Singnala Full time

    About Our Company:Singnala, a dynamic and innovative business solutions provider, was founded with the mission to revolutionize the customer experience by prioritizing genuine human connections over automated interactions. Our team is dedicated to creating memorable customer experiences through a blend of personal engagement, cutting-edge technology, and a...


  • Orlando, Florida, United States AEG Full time

    {"title": "Administrative Assistant Role", "description": "About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support the Managing Director's daily activities. The successful candidate will provide administrative support, manage projects, and maintain accurate records.Key ResponsibilitiesPerform administrative...


  • Orlando, Florida, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Marriott International Inc. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesProvide administrative support to our team, including answering phones,...


  • Orlando, Florida, United States Chapters Health System Full time

    Be part of a mission-driven organization that values your contributions.At Chapters Health System, we are dedicated to delivering exceptional patient care and unparalleled customer service within our communities. Our team members are the cornerstone of our success.Role Overview:The Administrative Coordinator is tasked with managing all clerical and...


  • Orlando, Florida, United States Marriott Full time

    Event Planning and Administrative SupportWe are seeking a highly organized and detail-oriented individual to join our team as an Event Planning and Administrative Support professional. As a key member of our team, you will be responsible for providing exceptional support to our event planning team, ensuring seamless execution of events and conferences.Key...


  • Orlando, Florida, United States Martin Brower Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator/Logistics Support Specialist to join our team at Martin Brower. This role will provide administrative support to the transportation and warehouse departments, ensuring the efficient and safe execution of daily operations.Key ResponsibilitiesAdministrative Tasks:...


  • Orlando, Florida, United States Chapters Health System Full time

    At Chapters Health System, we are driven by a mission to provide exceptional patient care and customer service.Becoming part of our team means contributing to a cause that truly matters. Our employees are the cornerstone of our success.Role Overview:The Administrative Coordinator is tasked with overseeing all clerical and administrative functions for the...


  • Orlando, Florida, United States Fresh Form Draft Full time

    About Fresh Form DraftFresh Form Draft is a dynamic and innovative company that excels in the marketing industry. We are dedicated to helping businesses thrive in the ever-changing world of marketing.Job DescriptionWe are seeking a highly organized and proactive Administrative Coordinator to support our team in a fast-paced office environment. The ideal...


  • Orlando, Florida, United States FS Builder Resources Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at FS Builder Resources. As the first point of contact for visitors and callers, you will be responsible for providing exceptional customer service and ensuring a smooth day-to-day operation of our office.Key ResponsibilitiesFront Desk Operations: Greet...


  • Orlando, Florida, United States Administrative Offices - Facilities & Event Management Full time

    **Job Summary**Administrative Offices - Facilities & Event Management is seeking a highly organized and detail-oriented Coordinator, Facilities and Event Management to join our team. The selected candidate will be responsible for coordinating day-to-day facilities and event management for 16 Division I athletic teams.**Key Responsibilities:**Coordinate...


  • Orlando, Florida, United States FEDSYNC Full time

    Job OverviewFedSync is committed to upholding values such as Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our mission is to partner with forward-thinking individuals to provide innovative solutions for the federal government, preparing organizations for future challenges. Our workforce is our greatest asset.Key ResponsibilitiesThe...