Business Operations Coordinator

1 week ago

fontana, United States Blackstone Consulting, Inc. Full time

Estimated Salary: $75,000 - $90,000 per year

Location: Hybrid, Southern California

About Blackstone Consulting, Inc.

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our Security Division. In this role, you will be responsible for ensuring the smooth operation of staffing, payroll validation, billing, and financial reporting across multiple sites.

Responsibilities:

  • Billing and Accounts Receivable:
  • Collaborate with Finance Operations to ensure timely and accurate billing and payment processing.
  • Maintain records of accounts receivable and follow up on outstanding invoices.
  • Verify invoice submissions and supporting documentation required for billing cycle uploads.
  • Minimize bad debt exposure by closely monitoring client payments and resolving any issues promptly.
  • Schedule & Payroll Validation:
  • Create and maintain master schedules for sites in the Area Business Unit (ABU).
  • Prepare and validate weekly and/or bi-weekly schedules for sites in ABU.
  • Ensure alignment with master schedules and company policies.
  • Monitor site operations teams' activities and provide guidance as needed.
  • Audit daily shifts after confirmation by site operations teams and address any discrepancies.
  • Provide direction in accordance with compliance protocols and ensure accurate reconciliation of billable and non-billable hours.
  • Financial Reporting and Analysis:
  • Collaborate with Finance Operations to produce accurate and timely financial reports.
  • Analyze payroll and billing costs and identify opportunities for cost savings and process improvements.
  • Compliance and Record-Keeping:
  • Maintain compliance with federal, state, and local regulations regarding payroll and tax laws.
  • Keep accurate and up-to-date records of payroll and billing transactions.
  • Ensure confidentiality of sensitive information and maintain employee databases with regular updates.

Requirements:

  • Associate's degree or equivalent experience.
  • TWO years of experience in scheduling, payroll processing, and/or billing.
  • Proficiency in scheduling and payroll software, such as ADP, Paychex, or TrackTik.
  • Excellent organizational and time management skills.
  • Strong attention to detail and ability to maintain high accuracy levels.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office products, particularly Excel.

Benefits:

  • Medical Insurance: The Kaiser HMO plan offers a $0 annual deductible and an out-of-pocket max of $1,500/$3,000 (CA Kaiser Medical Plan) with a co-pay of $10 for primary doctor visits and $10 for specialist visits.
  • Vision Insurance: A vision care plan option through Guardian is available for employees and eligible dependents.
  • Dental Insurance: A PPO dental plan option through Guardian is available for employees and eligible dependents.
  • Retirement & 401(k): Retirement benefits are available for purchase through Empower, and employees are eligible to enroll in a 401(k) savings plan after six months of employment and reaching 18 years old.
  • Short-Term & Long-Term Disability Insurance: BCI offers Short-Term and Long-Term Disability coverage for employees to purchase through Guardian.
  • Employee Assistance Program: Through Guardian's WorkLifeMatters program, 100% paid by BCI.
  • Voluntary Life and AD&D Insurance: Employees can purchase voluntary life and AD&D insurance coverage for themselves and eligible dependents through Guardian.
  • Supplemental Insurance: Employees can purchase Accident and/or Critical Illness supplemental insurance through Guardian.
  • Additional Benefits: Pet insurance can be purchased through Nationwide, and employees are eligible to enroll in several disability supplemental and life plans offered by Aflac and TransAmerica.
  • Annual Raises: Wage increase every January.
  • Paid Time Off:
  • Recognition Programs:
  • Training & Career Development:
  • Employee Resources Group: Women in Healthcare Security Network provides scholarships, mentorship, and other great programs.

EEO/M/F/D/V/SO

PPO-12867 CALBSIS License

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