Administrative Operations Specialist

7 days ago


Princeton, New Jersey, United States Princeton University Full time
About the Role

We are seeking an experienced Administrative Coordinator to provide operational support to our team. The successful candidate will be responsible for managing administrative, financial, human resources, communications, and operational matters.

Responsibilities
  • Procurement and Vendor Management:
    • Setting up contracts; purchase orders and non-purchase orders;
    • Onboarding suppliers; tracking invoices and payment;
  • Personnel Operations:
    • Working with the Human Resources teams to coordinate hiring new employees, onboarding, extensions, and offboarding;
    • Assisting with hiring pre-docs and post-docs by setting up job ads, executing recruitment plans, organizing applications, compiling reviews of applications, and scheduling interviews;
  • Communications Support:
    • Helping to expand the reach of our research through updating our website and coordinating external push communications across social media platforms;
  • Event Support:
    • Assisting with planning events, such as meetings and periodic BDI events;
    • May include travel to event locations;
  • Other:
    • Handling expenses related to various activities;
    • Making travel arrangements for team members;
    • Processing reimbursements;
    • Reconciling research accounts and credit card statements;
    • Ordering supplies and placing orders via PeopleSoft, Princeton Marketplace or using a university-issued credit card within budgetary limits in accordance with University policy.


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