Office Support Specialist

2 weeks ago


Garfield, New Jersey, United States Garfield Board of Education Full time
Job Title: Substitute Secretary

Job Summary:

The substitute secretary provides clerical office support in a school office or department, reporting to the school principal or administrator on site.

Key Responsibilities:

  1. Perform a variety of clerical tasks as assigned by the building administrators or office manager.
  2. Provide customer service to students, parents, staff, and community, including answering phone calls, greeting visitors, resolving conflicts, and disseminating information.
  3. Operate a variety of office equipment.
  4. Sort and distribute mail (internal and external).
  5. Maintain a high level of confidentiality.
  6. Prepare and process various district documents to meet district, state, and/or federal regulations.
  7. Perform data entry, word processing, spreadsheet, and database functions as requested.
  8. Model nondiscriminatory practices in all activities.
  9. Perform related duties as assigned.

Requirements:

  • Must possess a high school diploma or general education degree (GED) and six months related experience and/or training or equivalent combination of education and experience.
  • Ability to read, speak in English, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Thorough knowledge of standard office practices, procedures, and equipment.
  • Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office.
  • Must possess the ability to establish and maintain effective working relationships with other employees and the general public.
  • Ability to understand and follow oral and written instructions.
  • Ability to multi-task in a busy office environment.


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