Office Support Specialist
2 weeks ago
Job Summary:
The substitute secretary provides clerical office support in a school office or department, reporting to the school principal or administrator on site.
Key Responsibilities:
- Perform a variety of clerical tasks as assigned by the building administrators or office manager.
- Provide customer service to students, parents, staff, and community, including answering phone calls, greeting visitors, resolving conflicts, and disseminating information.
- Operate a variety of office equipment.
- Sort and distribute mail (internal and external).
- Maintain a high level of confidentiality.
- Prepare and process various district documents to meet district, state, and/or federal regulations.
- Perform data entry, word processing, spreadsheet, and database functions as requested.
- Model nondiscriminatory practices in all activities.
- Perform related duties as assigned.
Requirements:
- Must possess a high school diploma or general education degree (GED) and six months related experience and/or training or equivalent combination of education and experience.
- Ability to read, speak in English, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Thorough knowledge of standard office practices, procedures, and equipment.
- Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office.
- Must possess the ability to establish and maintain effective working relationships with other employees and the general public.
- Ability to understand and follow oral and written instructions.
- Ability to multi-task in a busy office environment.
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