Divisional Administrative Support Specialist

7 days ago


Pasadena, California, United States California Institute of Technology Full time
Company Overview
The California Institute of Technology seeks to enhance its administrative support by filling the position of Divisional Administrative Support Specialist. This role is a part of the Humanities and Social Sciences (HSS) team, which provides essential services to ensure the smooth operation of various departments within the institute.

Salary
$73,000 - $83,000 per annum, depending on experience

Job Description
This specialist will provide direct support to HSS administrators, focusing on tasks such as calendar management, travel arrangements, and correspondence with faculty members. The successful candidate will possess excellent communication and organizational skills to effectively coordinate meetings and events, ensuring seamless interactions between staff and students.

Required Skills and Qualifications
- Bachelor's degree in a related field or equivalent work experience
- 2+ years of experience in an administrative role
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks efficiently

Benefits
- Comprehensive health insurance plan
- Retirement savings plan (403(b)
- Paid time off (vacation, sick leave, holidays)
- Access to Caltech's fitness center and wellness programs

Others
This is a full-time position requiring regular working hours from Monday through Friday. Successful applicants will undergo a thorough background check before being hired.

  • Pasadena, California, United States Longeviti LLC Full time

    Job DescriptionLongeviti LLC is seeking a skilled Administrative and Technical Support Specialist to join our team.About the RoleThis role provides administrative and technical support to our clients, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support, including record-keeping, filing, and data entry.Assist with...

  • Support Specialist

    6 days ago


    Pasadena, California, United States California Institute of Technology Full time

    Job Title: Support SpecialistThe Division of Geological and Planetary Sciences at the California Institute of Technology is seeking a part-time Support Specialist to provide administrative support to the Grants and Operations Manager. This is an exciting opportunity to join our team and contribute to the success of our department.About the Role:This...


  • Pasadena, California, United States Charles Pankow Builders Ltd Full time

    Job Summary:The HR Coordinator plays a pivotal role in supporting the Pankow People Team by performing various administrative tasks. This includes assisting with general recruiting, college recruiting, onboarding, employee communications, performance management, and compensation. The successful candidate will provide benefits and leave-related support to...


  • Pasadena, California, United States Amentum Full time

    About AmentumAmentum is a leading provider of professional services and solutions. We are seeking an Administrative Support Professional to join our team.CompensationThe estimated hourly range for this position is $23-$25, with the salary determined by education, experience, knowledge, skills, and abilities of the applicant, as well as internal equity and...


  • Pasadena, California, United States RemX Full time

    We are seeking an Executive Support Specialist to join our team at RemX. This is a unique opportunity to provide advanced administrative support and work closely with top-level management.Salary: $60,000 - $80,000 per yearJob Description:In this role, you will be responsible for completing special projects and ad-hoc reports, including designing graphic...


  • Pasadena, California, United States City of Pasadena, CA Full time

    Job OverviewThe City of Pasadena, CA is seeking a skilled professional to provide administrative support to the Community Police Oversight Commission.CompensationThe estimated salary for this position ranges from $80,000 to $110,000 per year, depending on experience.Job DescriptionThis role involves providing administrative support to the 11-member Community...


  • Pasadena, California, United States Ultimate Staffing Services Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our Chief Financial Officer (CFO).This is a long-term opportunity that requires a professional with a strong background in administration, excellent communication skills, and the ability to work effectively in a fast-paced...


  • Pasadena, California, United States Acarya Corporation Full time

    Job OverviewWe are seeking a highly qualified Educational Support Specialist to join our team at the Acarya Corporation in Pasadena. This is an excellent opportunity for individuals who are passionate about education and wish to make a positive impact on students' lives.


  • Pasadena, California, United States Social Model Recovery Systems Full time

    About the PositionWe are seeking a highly skilled Medication Support Specialist to join our team at Social Model Recovery Systems. This is a dynamic role that requires strong communication and organizational skills.Job SummaryThe Medication Support Specialist will be responsible for providing medication education, management, and support services to...


  • Pasadena, California, United States WelbeHealth - Menlo Park, CA Full time

    Welcome to WelbeHealth, a leading provider of home care services in Menlo Park, CA.We are seeking a skilled Caregiving Specialist to join our team. As a Caregiving Specialist, you will play a vital role in delivering exceptional care and support to our participants in the comfort of their own homes.About the Role:You will provide hands-on personal care and...


  • Pasadena, California, United States TRAINCARECONSULT INC Full time

    We are seeking a highly skilled and compassionate Direct Support Professional to join our team at TrainCareConsult Inc. in the role of Caregiver Support Specialist.Company Overview:As a leading provider of care services, we strive to deliver exceptional support to individuals with developmental disabilities, promoting their well-being, dignity, and...


  • Pasadena, California, United States Pasadena Independent School District Full time

    Job Title: Behavior Support Specialist for Children with Special Needs">">About the Role:">This position involves working closely with a Board-Certified Behavior Analyst (BCBA) and behavior specialist to provide individualized, high-quality behavior support services to each child.">Key Responsibilities:">Accurately document student-specific behavior using...


  • Pasadena, California, United States Pasadena Independent School District Full time

    Job SummaryThis role involves providing high-quality behavior support services to children under the guidance of a Board-Certified Behavior Analyst (BCBA) and behavior specialist.Key ResponsibilitiesDocumenting student-specific behavior with accurate data collection sheets or other methodsFulfilling accurate documentation of the delivery of behavior support...


  • Pasadena, California, United States Institute for the Redesign of Learning Full time

    About the RoleWe are seeking a dedicated and compassionate individual to join our team as an Education Support Specialist. In this role, you will play a vital part in providing support to students with exceptional needs, helping them access and engage with their curriculum or school activities.Key ResponsibilitiesSupport students with exceptional needs to...


  • Pasadena, California, United States Delta-T Group Inc. Full time

    Job OverviewWe are seeking a dedicated Youth Behavioral Support Specialist to join our team in the Pasadena area.About the RoleThis position involves providing essential support services for high and at-risk children and youth with behavior and mental health challenges. The ideal candidate will work under the direction of foster caregivers, engaging with...


  • Pasadena, California, United States Caltech Full time

    Caltech is a world-renowned science and engineering institute with a rich history of innovation. We are seeking a highly organized and detail-oriented individual to join our Dining Services team as an Administrative Assistant.Job SummaryThis is a full-time position under the direct supervision of the Director and General Manager of the Dining Services...


  • Pasadena, California, United States Huntington Hospital Full time

    Huntington Hospital, a nationally recognized healthcare leader with 619 beds, is seeking a skilled Dietary Support Specialist to join our team on a per diem basis. As a Dietary Support Specialist, you will be empowered to enact change that continuously improves our ability to deliver world-class care to all who need it.About UsWe are driven by values of...


  • Pasadena, California, United States Alcala Consulting, Inc. Full time

    Job SummaryWe are seeking a highly skilled Senior Technical Support Specialist to join our team at Alcala Consulting, Inc. As a key member of our technical support team, you will be responsible for providing advanced level installation, support, and maintenance of servers, core infrastructure, and other computer systems.This is a fantastic opportunity for an...


  • South Pasadena, California, United States Covelo Group Full time

    Job SummaryCovelo Group is seeking a Behavior Technician (BT) to join our Educational Services team. The ideal candidate will work with students in a school setting who require a significant level of behavioral support. In this role, you will support teachers and school administrators by working with students to help them manage their behavior and optimize...


  • Pasadena, California, United States Top Tempo Technical Full time

    Job OverviewTop Tempo Technical, a woman-owned nationwide staffing company located in Pasadena, is seeking an experienced Administrative Assistant. The ideal candidate will possess excellent organizational skills and be able to multitask effectively.Key Responsibilities:Prepare correspondence, reports, and other documents for distributionDevelop and maintain...