Highly Skilled E-Billing Specialist for Major Law Firm

5 days ago


New York, New York, United States AMS Staffing, Inc. Full time

Job Summary:

A highly skilled E-Billing Specialist is needed to join a team at one of the largest law firms in New York City. The successful candidate will have a minimum of 5 years of experience in legal billing, with a focus on e-billing and troubleshooting.

About the Role:

The Senior Client Accounts E-Billing Specialist will be responsible for preparing and e-billing a high volume of invoices in accordance with client and firm guidelines. This will involve reviewing time and disbursement records, addressing compliance issues, collaborating with attorneys, clients, and colleagues, and responding to internal and external requests.

Responsibilities:

  • Timely Billing: Monitor unbilled inventory for assigned matters to ensure timely billing.
  • Billing Reports: Generate billing reports and analysis to identify areas for improvement.
  • Client Compliance: Review client guidelines and rate arrangements to ensure draft invoices are compliant.
  • Financial Transactions: Process transfers, write-offs, and adjustments as necessary.
  • Billing Cycle: Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills, and maintain billing files.
  • Communication: Work closely with partners, legal, and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
  • Payment Tracking: Ensure successful transmission of invoices via various e-billing platforms and monitor status of submissions throughout until payment.
  • Status Reporting: Accurately, timely, and comprehensively report to management on status of assigned objectives and responsibilities.
  • Special Projects: Assist with special projects as needed.

Requirements:

  • Education: Bachelor's Degree preferred.
  • Experience: Minimum of 5 years of legal billing experience; Aderant experience preferred.
  • E-Billing Expertise: Experience e-billing invoices and troubleshooting and resolving submission issues.
  • Technical Skills: Proficiency in Excel, including VLOOKUP and PivotTables.
  • Soft Skills: Organized and attentive to details, ability to work effectively both independently and within a team environment, ability to adapt to changing priorities and work demands, willing to work overtime as needed to meet deadlines and manage workload, proficient in communicating effectively with attorneys, administrative assistants, clients, management, and colleagues, maintain strict confidentiality of all clients, matters, and timekeeper information.

Benefits:

This full-time position offers a hybrid work schedule with approximately 6 days per month in office. The annual base salary range is $90K to $100K, plus a performance-based bonus and excellent benefits package.

About Us:

We are a leading staffing agency providing top talent to major corporations. Our mission is to deliver exceptional candidates who exceed our clients' expectations.



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