Senior Administrative Coordinator

7 days ago


Honolulu, Hawaii, United States HBC Management Services Full time
About Haka Inc.

Haka is a reputable professional services company specializing in serving federal government and military clients. With strong partnerships in the Department of Defense, Homeland Security, and the commercial services industry nationwide, we have established a stellar reputation for excellence.

Job Summary

We are seeking a highly skilled Senior Administrative Coordinator to support high-level military and civilian engagements at Camp HM Smith, Oahu. This role will play a key part in managing protocol support, event planning, and administrative tasks.

Key Responsibilities
  • Assist the Chief of Protocol with financial reports, tracking systems, and daily updates.
  • Manage guest lists, RSVPs, seating arrangements, and logistics for distinguished visitor events.
  • Provide administrative support, including base access, badges, gift exchanges, and event documentation.
  • Engage with senior leaders and staff daily, handling correspondence, calendars, and itineraries.
  • Answer phone calls, review emails, update template rosters, handle parking requests, and respond to correspondence.
  • Support senior leader events with logistics, graphics, and protocol preparation.
  • Prepare weekly administrative reports and assist with VIP visits.
Requirements

To be successful in this role, you must have:

  • An associates degree in a relevant field or applicable experience may substitute for education.
  • A minimum of 3+ years' experience working in an administrative role.
  • Experience in office management and associated bookkeeping.
  • The ability to read and interpret policies, guidance, and procedures.
  • Computer literacy, typing skills, and proficiency in Microsoft Windows applications.
  • Excellent communication skills, both written and oral.
  • Regularly transporting Protocol items to various locations at work site and across O'ahu.
Estimated Salary Range

$60,000 - $80,000 per annum, depending on experience and qualifications.

About Us

Haka Incorporated is an equal opportunity employer committed to creating a diverse and inclusive workplace that promotes equal opportunities for all employees. We welcome and encourage applications from qualified individuals of all backgrounds and experiences.



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