Dedicated Facilities and Operations Specialist

1 week ago


Carlsbad, United States Intelliswift Software Inc Full time
Global Workplace Coordinator Job Opportunity

This role is site-based, providing exceptional service to employees and guests.

The Global Workplace Coordinator serves as the primary point of contact for all who visit and call our office.

This position combines administrative duties and hands-on responsibilities to support daily operations.

Key Responsibilities:
  • Front Office: Greet visitors/employees warmly, answer phone calls, maintain lobby atmosphere, receive and distribute mail/packages, manage inventory and order supplies.
  • Administrative Support: Provide assistance to the Global Workplace Department, manage business card orders, office supply ordering and inventory, and FedEx account management.
  • Building Maintenance: Ensure organization, cleanliness, and safety of interior and exterior building spaces, maintain snack and beverage inventory, and reset workstations after use.
  • Systems Management: Enter building workorders, manage badge system, visitor management system, and booking software, and create and maintain Front Desk Operations Manual.
  • Vendor Management: Maintain vendor contact list, schedule appointments, process payments, and collect quotes and invoices.
  • Environmental Health & Safety: Perform monthly checks on Fire Extinguishers, maintain First Aid and CPR Certification, and proactively report and address safety hazards.

This role requires a hospitality mindset, an outgoing personality, and the ability to work collaboratively in a dynamic environment. The ideal candidate will be agile, able to work in a combined administrative and hands-on capacity, and comfortable being the face of the office.

Fully onsite role in Carlsbad with regular working hours from 7am to 4pm PDT. Business casual dress code. Interviews will consist of three rounds: phone, onsite in Carlsbad, and virtual interview with other team members.

This position offers an excellent opportunity for someone with facilities and/or hospitality experience, poised, professional, and comfortable interacting with various levels of the organization.

The estimated annual salary for this position is $75,000.



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