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Administrative Support Specialist

4 weeks ago

Valencia, California, United States City of Santa Clarita, CA Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Human Resources division, focusing on the City's Training and Development and Risk Management programs.

Key Responsibilities
  • Draft internal written communications for employee training and wellness events, such as program advertisements and invitations
  • Gather, organize, and present relevant information or data as needed to support Training and Development and Risk Management programs
  • Assist with scheduling, purchasing, advertising, and room set-up for staff training sessions, employee engagement events, employee wellness opportunities, and other employee offerings
  • Track internal safety reports, compliance training completions, and policy acknowledgments
  • Process invoices, coordinate purchases, and update budget trackers
  • Support employee event coordination by purchasing and drafting materials, and be present day-of, as needed
  • Provide exceptional customer service internally with employees and externally with the public, including answering incoming phone calls, responding to emails, and in-person interactions
  • Provide additional clerical support as needed
Requirements
  • High School Diploma or GED or equivalent
  • Minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment
  • Strong computer skills are highly desirable
  • Human Resources experience is highly desirable
  • Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered
Preferred Qualifications
  • Knowledge of basic math, business English, spelling, and a strong understanding of grammar and punctuation rules
  • General understanding of human resources administration and the ability to provide support to Training and Development and Risk Management programs
  • Demonstrates a reliable and responsible work ethic during times of stress and changing priorities
  • Strong communication and listening skills with the ability to proactively communicate verbally and in writing clearly, concisely, and effectively
  • Strong organizational skills while handling a heavy workload and organizing time and resources efficiently
  • Exceptional attention to detail and ability to maintain extensive and accurate records
  • Exceptional customer service skills and the ability to effectively respond to and address public and employee questions
  • Strong computer skills and experience in Microsoft Suite
  • Strong interpersonal skills and the ability to develop and maintain effective working relationships with employees at all levels
  • Ability to maintain confidentiality, handle sensitive information, exercise professional judgment, and conduct oneself ethically
  • Reliable team player and the ability to work independently as well as collaborate as part of a team
What We Offer

As a part-time, temporary, seasonal employee, you will have the opportunity to work in a fast-paced, professional environment and contribute to the success of the City of Santa Clarita.

We offer a competitive hourly rate and the opportunity to work with a dynamic team.

If you are a highly organized and detail-oriented individual with excellent communication and interpersonal skills, we encourage you to apply for this exciting opportunity.