Operations Coordinator
7 days ago
**Company Overview**
Thermo Fisher Scientific is a global leader in the life sciences industry, partnering with pharmaceutical and biotech customers worldwide to bring innovative therapies to patients. Our Clinical Trials Division (CTD) is at the forefront of the industry, providing world-class project management, packaging, distribution, transportation management, clinical supply optimization, and more.
**Salary and Benefits**
The estimated hourly pay range for this position based in Illinois is $23.26–34.90. This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results. We offer a comprehensive Total Rewards package that includes:
- A choice of national medical and dental plans, and a national vision plan, including health incentive programs
- Employee assistance and family support programs, including commuter benefits and tuition reimbursement
- At least 120 hours paid time off, 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability
- Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
**Job Description**
In this role, you will have the opportunity to make a difference by coordinating requests and responses internally and externally, acting as a liaison between managers, employees, clients, vendors, and team members. You will also manage a dynamic calendar, screen meeting requests, complete projects and special assignments with exceptional attention to detail, and lead community events and site activities, fostering a collaborative and inclusive environment.
**Required Skills and Qualifications**
To be successful in this role, you will need:
- A high school diploma or equivalent (Associates degree or business-related field preferred)
- Three (3) years of experience in a relevant field, or equivalent combination of education and experience
- Administrative/reception activities, such as maintaining customer mailing lists, answering phones, scheduling conference rooms, organizing customer and vendor visits, ordering plant and office supplies, arranging lunches, welcoming and directing visitors, and maintaining shared and individual calendars
**Key Responsibilities**
You will prepare complex PowerPoint presentations and Excel spreadsheets for onsite meetings, generate expense reports, handle travel arrangements, and coordinate schedules for site's senior leadership team as requested. Additionally, you will lead cafeteria, vending machine, and associated outside vendors, maintain records, and generate purchasing requests in CODA. You will also lead and run all new hire onboarding schedules.
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