Administrative Assistant III

4 weeks ago


Jacksonville, Florida, United States Olgoonik Corporation Full time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at Olgoonik Corporation. The successful candidate will provide administrative support to the Transportation Department and Site Manager, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Prepare shipping documentation for international and domestic shipments, ensuring accuracy and compliance with regulations.
  • Upload correspondence for all shipments into the database, utilizing the Automated Export System, Commercial Invoices, Packing Slips, and Equipment Shipping Reports.
  • Maintain departmental funding reports in MS Excel and MS Access formats, providing timely and accurate information.
  • Assist management in handling federal contract reporting, ensuring compliance and accuracy.
  • Communicate with vendors to schedule tasks, utilizing effective communication skills.
  • Utilize subject-matter knowledge and judgment to complete assignments, selecting from alternative methods and procedures.
  • Assist in various administrative matters, including maintaining financial or other records, verifying statistical reports, compiling information, and handling complaints.
  • Choose among widely varying methods and procedures to process complex transactions, selecting or devising steps necessary to complete assignments.
Requirements:
  • High School Diploma
  • Extensive administrative experience
Preferred Qualifications:
  • Advance Microsoft Office Skills (Access, Excel, Outlook, and Word)
  • Proficient written and verbal skills
  • Ability to learn database
  • Assist in the receipt of merchandise and shipments when requested
Work Environment:

Office environment, with occasional interaction with staff on the warehouse floor.

Additional Details:
  • Subsidiary: Olgoonik Worldwide Services, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr:

Olgoonik Corporation is an Equal Opportunity Employer, committed to diversity and inclusion. We welcome applications from qualified candidates and offer a competitive compensation package.


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