Executive Support Specialist

1 week ago


Pasadena, California, United States RemX Full time

We are seeking an Executive Support Specialist to join our team at RemX. This is a unique opportunity to provide advanced administrative support and work closely with top-level management.

Salary: $60,000 - $80,000 per year

Job Description:

In this role, you will be responsible for completing special projects and ad-hoc reports, including designing graphic presentations. You will also orchestrate and organize project meetings, schedules, and materials, take minutes, perform desktop publishing, and use various software to compose letters and prepare reports for executive review.

You will maintain confidential department files and records, manage executives' calendars, arrange meetings, conferences, and travel itineraries, screen telephone calls and visitors, and interpret policies and procedures in response to inquiries.

Required Skills and Qualifications:

  • Minimum three years of secretarial/administrative or comparable experience
  • 2-year degree required; 4-year degree preferred
  • Advanced writing, reading, and arithmetic skills required
  • Ability to respond to top-level management inquiries and assemble highly confidential/sensitive information
  • Strong customer service skills required to communicate effectively with all levels of management internal/external
  • Initiative and analytical ability to research and prepare reports
  • Proficient with software used by the department (i.e., KP Payroll System, MS Word, Excel)

Benefits:

RemX offers a comprehensive benefits package, including medical, dental, and vision insurance, 401(k) matching, and paid time off.

Others:

This position requires the ability to work in a Labor/Management Partnership environment. The ideal candidate will possess excellent communication and organizational skills, as well as the ability to work independently and as part of a team.


  • Support Specialist

    6 days ago


    Pasadena, California, United States California Institute of Technology Full time

    Job Title: Support SpecialistThe Division of Geological and Planetary Sciences at the California Institute of Technology is seeking a part-time Support Specialist to provide administrative support to the Grants and Operations Manager. This is an exciting opportunity to join our team and contribute to the success of our department.About the Role:This...


  • Pasadena, California, United States Acarya Corporation Full time

    Job OverviewWe are seeking a highly qualified Educational Support Specialist to join our team at the Acarya Corporation in Pasadena. This is an excellent opportunity for individuals who are passionate about education and wish to make a positive impact on students' lives.


  • Pasadena, California, United States Social Model Recovery Systems Full time

    About the PositionWe are seeking a highly skilled Medication Support Specialist to join our team at Social Model Recovery Systems. This is a dynamic role that requires strong communication and organizational skills.Job SummaryThe Medication Support Specialist will be responsible for providing medication education, management, and support services to...


  • Pasadena, California, United States WelbeHealth - Menlo Park, CA Full time

    Welcome to WelbeHealth, a leading provider of home care services in Menlo Park, CA.We are seeking a skilled Caregiving Specialist to join our team. As a Caregiving Specialist, you will play a vital role in delivering exceptional care and support to our participants in the comfort of their own homes.About the Role:You will provide hands-on personal care and...


  • Pasadena, California, United States California Institute of Technology Full time

    Company OverviewThe California Institute of Technology seeks to enhance its administrative support by filling the position of Divisional Administrative Support Specialist. This role is a part of the Humanities and Social Sciences (HSS) team, which provides essential services to ensure the smooth operation of various departments within the...


  • Pasadena, California, United States Longeviti LLC Full time

    Job DescriptionLongeviti LLC is seeking a skilled Administrative and Technical Support Specialist to join our team.About the RoleThis role provides administrative and technical support to our clients, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support, including record-keeping, filing, and data entry.Assist with...


  • Pasadena, California, United States Lin Realty Group Full time

    Job OverviewElevate your career as a top-notch Listing Manager with Eva Lin's elite team in Pasadena, CA. As the right-hand person to Eva Lin, you will deliver exceptional client service and expert listing management for high-value homes in Pasadena, San Marino, La Cañada Flintridge, and South Pasadena.Responsibilities:You will provide personalized support...


  • Pasadena, California, United States TRAINCARECONSULT INC Full time

    We are seeking a highly skilled and compassionate Direct Support Professional to join our team at TrainCareConsult Inc. in the role of Caregiver Support Specialist.Company Overview:As a leading provider of care services, we strive to deliver exceptional support to individuals with developmental disabilities, promoting their well-being, dignity, and...


  • Pasadena, California, United States Pasadena Independent School District Full time

    Job Title: Behavior Support Specialist for Children with Special Needs">">About the Role:">This position involves working closely with a Board-Certified Behavior Analyst (BCBA) and behavior specialist to provide individualized, high-quality behavior support services to each child.">Key Responsibilities:">Accurately document student-specific behavior using...


  • Pasadena, California, United States Pasadena Independent School District Full time

    Job SummaryThis role involves providing high-quality behavior support services to children under the guidance of a Board-Certified Behavior Analyst (BCBA) and behavior specialist.Key ResponsibilitiesDocumenting student-specific behavior with accurate data collection sheets or other methodsFulfilling accurate documentation of the delivery of behavior support...


  • Pasadena, California, United States Institute for the Redesign of Learning Full time

    About the RoleWe are seeking a dedicated and compassionate individual to join our team as an Education Support Specialist. In this role, you will play a vital part in providing support to students with exceptional needs, helping them access and engage with their curriculum or school activities.Key ResponsibilitiesSupport students with exceptional needs to...


  • Pasadena, California, United States Delta-T Group Inc. Full time

    Job OverviewWe are seeking a dedicated Youth Behavioral Support Specialist to join our team in the Pasadena area.About the RoleThis position involves providing essential support services for high and at-risk children and youth with behavior and mental health challenges. The ideal candidate will work under the direction of foster caregivers, engaging with...


  • Pasadena, California, United States Huntington Hospital Full time

    Huntington Hospital, a nationally recognized healthcare leader with 619 beds, is seeking a skilled Dietary Support Specialist to join our team on a per diem basis. As a Dietary Support Specialist, you will be empowered to enact change that continuously improves our ability to deliver world-class care to all who need it.About UsWe are driven by values of...


  • Pasadena, California, United States Alcala Consulting, Inc. Full time

    Job SummaryWe are seeking a highly skilled Senior Technical Support Specialist to join our team at Alcala Consulting, Inc. As a key member of our technical support team, you will be responsible for providing advanced level installation, support, and maintenance of servers, core infrastructure, and other computer systems.This is a fantastic opportunity for an...


  • Pasadena, California, United States Regal Executive Search, LLC Full time

    Are you a motivated and detail-oriented individual looking to take your tax career to the next level? Regal Executive Search, LLC is seeking a Senior Tax Professional to join our team and play a key role in delivering high-quality tax services to our clients.About the CompanyRegal Executive Search, LLC is a well-established CPA firm based in Pasadena,...


  • Pasadena, California, United States ALIGN Executive Search Full time

    Aerospace Stress Analysis Engineer OpportunityAlign Executive Search is pleased to present a challenging and rewarding opportunity for an experienced Aerospace Stress Analysis Engineer to join our client's team.We are seeking a highly skilled professional with 7+ years of experience in stress engineering, conducting tests, performing analysis, and producing...


  • Pasadena, California, United States Johnson Controls Full time

    Are you a skilled professional with experience in chiller maintenance and repair? Johnson Controls is seeking an exceptional Industrial Chiller Specialist to join our team. As a global leader in smart, healthy, and sustainable buildings, we reimagine the performance of buildings to serve people, places, and the planet.With extensive reach across various...


  • Pasadena, California, United States East West Bancorp, Inc. Full time

    We are seeking a highly skilled Operations Specialist to join our team at East West Bancorp, Inc. This is a challenging role that requires strong organizational and leadership skills, as well as the ability to effectively collaborate with various stakeholders.About the JobThe ideal candidate will have experience in project coordination, including developing...


  • Pasadena, California, United States Coastal Gulf & International, Inc. Full time

    Job SummaryWe are seeking a reliable and detail-oriented Chemical Transport and Laboratory Support Specialist to join our team at Coastal Gulf & International, Inc.About the Role:The successful candidate will provide support for lab and field inspectors by transporting chemical samples to and from the lab, client terminals, or plant facilities.You will be...

  • Tax Consultant

    6 days ago


    Pasadena, California, United States Regal Executive Search, LLC Full time

    We are seeking a highly skilled Senior Tax Professional to join our team at Regal Executive Search, LLC. This is an excellent opportunity for individuals looking to advance their careers in tax and work with a diverse range of clients.About the RoleAs a Senior Tax Professional, you will be responsible for managing complex tax projects and leading teams of...