Accounts Payable Specialist

3 weeks ago


Wallingford, Connecticut, United States Masonicare Full time
Accounts Payable Specialist Job Description

At Masonicare, we are seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for the timely and accurate processing of vendor invoices, ensuring maximum cash discounts while retaining cash for the maximum period allowed on vendor terms.

Key Responsibilities:

  • Enter data and maintain accounts payable files and records, verifying receipt of materials or services and matching invoices and other documentation necessary to process payment and distribute checks according to established procedures.
  • Maintain and update recurring invoice files and communicate with executive, senior, and middle management as necessary to ensure no lapse in recurring payments due to non-payment.
  • Verify vendor statements and handle all correspondence involving accounts payable, investigating, analyzing, communicating, and resolving vendor payment problems as needed.
  • Research, analyze, and prepare responses to questions from departments and materials management on payables, responding to vendor requests for confirmation of tax-exempt status and monitoring, investigating, and following up on vendor credit balances and repetitive monthly accrual and reversal items.
  • Complete, submit, and maintain tax exemption certificates and resale certificates, maintaining current information in vendor master files.
  • Prepare and distribute annual 1099 forms and related IRS and State of Connecticut reporting within state and federal guidelines.

Requirements:

  • High School diploma or G.E.D., with post-high school accounting courses desirable.
  • 2-3 years of accounts payable experience, with Microsoft GP experience desirable.
  • Knowledge of accounts payable systems and advanced knowledge of Excel, including pivot tables, graphs, charts, and data analysis.
  • Able to handle multiple priorities, detail-oriented, strong interpersonal, communication, and organizational skills, with the ability to work independently and as part of a team.


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