Business Operations Coordinator

7 days ago


Woodbury, New York, United States TFP1 Inc dba Total Fire Protection Inc Full time

Established in 2024, TFP1 Inc dba Total Fire Protection Inc is a rapidly expanding organization committed to embracing relationships, delivering first-class service, and ensuring fire and life safety nationwide. With a strong foundation built on its CORE VALUES, the company strives for continuous improvement, engagement, and accountability.

The estimated salary for this role is around $60,000 - $80,000 per year, depending on experience and qualifications.

About the Job

This dynamic role is responsible for supporting the Administration team by facilitating and monitoring all screening and vendor requirements, reviewing customer contracts for accuracy, and mitigating operational and compliance risk. The ideal candidate will have a meticulous attention to detail, excellent communication skills, and the ability to handle multiple concurrent projects.

This is a fantastic opportunity to bring fresh ideas, expertise, and a collaborative attitude to support the company's growth and expansion. As a key member of the team, you will work closely with the Director of Projects and contribute to coordinating special projects and events as needed.

  • Key Responsibilities:
  • Live the company's values and understand its strategy, business, and growth initiatives.
  • Coordinate and administer contracts and subcontracts according to company and customer requirements.
  • Obtain signatures and authorizations from senior management as directed.
  • Compile comprehensive responses to customers for recertification and prequalification.
  • Provide insurance documentation to customers and request verification from subcontractors.
  • Follow standard onboarding procedures from customers.
  • Adhere to policy and procedures for customer inquiries.
  • Coordinate field work, scheduling, confirmation, and verification of work completion consistent with proposals and expectations.
  • Manage tasks associated with scheduling, dispatching, confirming, and coordinating field work.
  • Assist the Projects team by following up with subcontractors and vendors to ensure proposed services are executed consistently.
  • Administer post-award bid activities.
  • Prioritize follow-up actions for contracts, bids, and insurances.
  • Perform general office administrative management duties.

The ideal candidate will possess three years of related work experience, a bachelor's degree (preferable), and robust conceptual thinking abilities. They should be able to function independently in a team environment with little supervision and possess strong planning, organizational, analytical, and problem-solving skills.

Requirements
  • Three years of related work experience and a bachelor's degree (preferable).
  • Meticulous attention to detail and excellent oral and written communication skills.
  • Able to detect individual customer needs and present key benefits of doing business with the company.
  • Strong planning, organization, analytical, and problem-solving skills with the ability to handle multiple concurrent projects.
  • Rapidly learning and adapting in a fast-paced, virtual, and dynamic environment.
  • Proficient in Microsoft Office including Outlook, Word, Excel, Access, and Publisher.
  • Career-oriented with outstanding leadership skills.


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