Administrative Support Specialist

7 days ago

Washington, United States U.S. Army Corps of Engineers Full time
About the Position

This is a permanent role within the U.S. Army Corps of Engineers, Office of the Chief of Staff, based in Washington, D.C.

Job Summary

The Administrative Officer/Assistant will provide expert administrative management and clerical support to staff, assist in planning and executing the operating budget, manpower, and resources requirements, as well as advise on routine human resource issues and prepare HR documents for recruitment efforts.

Duties and Responsibilities
  • Serve as the primary point of contact for the Office of the Chief of Staff, providing exceptional customer service and administrative support to senior staff members.
  • Manage the origination, development, formulation, and execution of administrative and management policies, programs, and plans that pertain to overall Division functions and day-to-day operations.
  • Maintain the Chief of Staff and Deputy Chief of Staff calendar of appointments, meetings, and other activities, ensuring seamless coordination and scheduling.
  • Utilize an automated financial management tracking system to process financial requirements, maintain accurate records, and reconcile monthly invoices in accordance with agency and Army policies.
  • Oversee the status and prepare personnel actions utilizing an automated personnel tracking system, ensuring timely and accurate processing of employee data.
  • Serve as government credit cardholder, responsible for ordering supplies and office products, reconciling monthly statements, commitments, obligations, and expenditures for review, creation, and processing.
  • Develop travel itineraries and official travel arrangements, uploading them to an Automated Financial tracking system, and prepare travel orders and vouchers for approval signatures of senior staff members.
  • Compose executive correspondence, memoranda, and reports, independently researching and gathering data and informational material for presentations and other events.
  • Participate in special events and activities in support of the organization, representing the Office of the Chief of Staff with professionalism and poise.
Requirements

To qualify for this position, you must have at least one year of specialized experience in administrative management and clerical support, including experience in planning and executing budgets, advising on human resource issues, and preparing HR documents.

Experience must have been gained in a federal or equivalent environment, with proficiency in using automated systems to support organizational needs, such as financial management tracking and personnel tracking systems.

You must also be able to provide expert technical interpretation of administrative management and clerical functions, policies, procedures, regulations, manpower, budgetary, and resources requirements to support the organization.

Benefits

A career with the U.S. Army Corps of Engineers offers a comprehensive benefits package, including a competitive salary, health insurance, retirement savings, and paid time off.

As a federal employee, you will have access to a range of benefits designed to make your career rewarding and fulfilling.

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