Administrative Support Specialist

3 weeks ago


Aberdeen, Maryland, United States UIC Government Services and the Bowhead Family of Companies Full time
Job Summary

We are seeking a highly skilled and experienced Program Administrator to support our PEO C3T contract in Aberdeen, MD.

The successful candidate will be responsible for performing a wide range of administrative, advisory, and writing tasks in support of the HQ staff directorate.

This is a fantastic opportunity for a motivated and organized individual to join our team and contribute to the success of our organization.

Key Responsibilities
  • Provide administrative support to the HQ staff directorate, including scheduling, logistical, and personnel management activities.
  • Act as the focal point of contact for HQSD support, liaising with visitors and providing general office support.
  • Determine read-ahead material, preparation reviews, and other requirements to promote clarity and facilitate decision-making.
  • Analyze unit operating practices, including record keeping systems, forms control, and performance standards.
  • Coordinate the collection and preparation of operating reports, including time-and-attendance records, budget expenditures, and statistical records of performance data.
  • Draft narrative, financial, and statistical reports.
  • Maintain organizational charts, emergency and office contact rosters, and calling trees.
  • Assist with calendar maintenance, meeting support, action item and document staffing and tracking, personnel contact information maintenance, and correspondence review and update.
  • Develop and coordinate executive travel itineraries and provide expert advice for Defense Travel System (DTS)/travel requests for civilian and military personnel.
Requirements
  • High School diploma or equivalent PLUS a minimum of five (5) years of relevant experience in an administrative environment.
  • 1 academic year at a technical school in an accredited business-related program may be substituted for 1 year of experience.
  • Defense Travel System experience required.
  • Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint.
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
Security Clearance Requirements

Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other laws.



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