Retail Inventory Coordinator

1 day ago

Los Angeles, California, United States Gold's Gym - SoCal Full time

Join Gold's Gym - SoCal in our quest to deliver exceptional service and unparalleled experiences to our members.

Role Overview

We are seeking an experienced Retail Inventory Coordinator to join our team. As a key member of our retail department, you will be responsible for ensuring accurate inventory levels, managing purchase orders, and maintaining seamless communication with clubs, suppliers, and internal departments.

Key Responsibilities:
  • Purchase Order Management:
    • Regularly review and scan open purchase orders into the accounts payable software to ensure all transactions are recorded promptly and accurately.
    • Monitor open purchase orders to identify any discrepancies or incomplete records requiring follow-up.
    • Request or retrieve invoices for all open purchase orders from vendors and suppliers.
    • Confirm that invoices accurately reflect the original purchase orders, including product descriptions, quantities, and prices.
  • Delivery Confirmation:
    • Communicate with clubs (or designated locations) to verify the receipt of orders. Confirm that all items listed on the invoice match the delivered quantities.
    • Obtain signed packing slips from the club, ensuring they are accurately completed to confirm receipt and quantity verification.
    • Thoroughly cross-reference invoices and signed packing slips to ensure there are no discrepancies in quantity, description, or pricing. Flag and resolve any inconsistencies before proceeding.
  • Inventory Entry and Allocation:
    • Use validated invoices and packing slips to enter received products into the inventory system accurately. Assign the received items to the correct profit center or location.
    • Ensure inventory records are updated in real time to reflect the most accurate stock levels for each location.
  • Purchase Order and Accounts Payable Integration:
    • Update the purchase order software with stock confirmations and invoice details.
    • Post the invoices within the accounts payable system for timely processing and payment.
  • Supplemental Order Processing:
    • Process supplemental orders for each location by analyzing the clubs requested quantities and cross-referencing with current inventory levels.
    • Adjust order amounts as needed to align with stock availability and operational needs.
    • Maintain rigorous accuracy when recording inventory and financial data. All entries should be audit-ready, with clear documentation for traceability.
    • Perform regular audits of inventory records to ensure consistency across systems and to identify and address discrepancies proactively.
  • System Maintenance and Reporting:
    • Ensure all data entered into purchase order, accounts payable, and inventory management systems is accurate and up to date.
    • Generate reports as needed to provide visibility into inventory levels, outstanding orders, and payment statuses.
  • Communication and Collaboration:
    • Collaborate with clubs, suppliers, and internal departments to resolve discrepancies and streamline processes.
    • Provide support and training as needed to ensure all team members adhere to inventory and accounts payable procedures.

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