Administrative Assistant Role
5 days ago
Job Summary:
A key responsibility of this role is to provide clerical and administrative support to optimize workflow procedures in the office. You will create necessary documents, reports, and presentations with attention to detail. Additionally, you will assist in education and training of support staff with clerical standard work and new systems and procedures.
Key Responsibilities:
* Answer phones, take messages, answer questions, and handle inquiries within capacity.
* Maintain filing systems as assigned and support applicable software systems as required.
* Prepare and disseminate correspondence, memos, and forms.
* Perform duties associated with special project assignments.
* Provide clerical support to various hospital and system-wide committees.
* Respond to and resolve administrative inquiries and questions.
* Coordinate and schedule travel, meetings, and appointments as needed.
* Prepare meeting agendas and materials; arrange for meeting rooms and complete meeting minutes.
* Maintain calendar appointments allowing maximum time efficiency.
* Maintain office supplies and coordinate maintenance of office equipment.
* Manage paperwork, scheduling, and communication/coordination with administrative staff/department managers.
* Coordinate payroll functions and assist in staff scheduling as needed.
* Work with manager to identify opportunities for department performance improvement and monitor activities.
Requirements:
* High School Diploma or higher level of education.
* 1-3 years of experience in an administrative role.
* Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment.
* Ability to communicate complex topics to a wide audience.
* Proficient in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Salary:$45,000 - $55,000 per year, based on experience.
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