Clerical Support Specialist

4 weeks ago


Katy, Texas, United States Katy Independent School District Full time
Job Summary

We are seeking a highly organized and detail-oriented Clerical Support Specialist to join our team at Katy Independent School District. The successful candidate will provide administrative support to our Diagnostic Specialists and Speech Language Pathologists, ensuring the smooth operation of our diagnostic and evaluation processes.

Key Responsibilities
  • Assist in maintaining a confidential audit folder filing system and ensure systematic access by school and district personnel.
  • Prepare paperwork for initial referrals and reevaluations, ensuring accuracy and attention to detail.
  • Assist in assembling audit folders for new referrals and newly enrolled special education students.
  • Order special education supplementary forms and organize storage of the forms.
  • Assist with obtaining special education records on new transfer students.
  • Assist with monthly input of data on a Microsoft Excel Support Log and submit to the Director of Special Education.
  • Assist in scheduling ARD meetings with campus and related services staff and parents/guardians/adult students, and notify staff members through Microsoft Outlook Calendar notices.
  • Assist in completion and dissemination of ARD Committee notices on the SEAS computer program.
  • Secure trained interpreters for evaluations and ARD meetings requiring interpretation.
  • Provide assistance to evaluation personnel in contacting the parent/guardian to encourage attendance at ARD meetings.
  • Assist with maintenance of a file folder/notebook of completed PEIMS documentation.
  • Assist with exchange of audit folders between campuses and the Education Support Complex.
  • Attend scheduled Diagnostic Clerk training meetings.
  • Assist with an annual inventory of testing equipment.
  • Perform other duties as assigned.
Equipment and Working Conditions

The successful candidate will use a personal computer, printer, copier, and fax machine to perform their duties. They will work in a fast-paced environment, maintaining emotional control under stress, and will be required to work with frequent interruptions, for multiple supervisors, and to lift and move confidential files.



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