Operations Coordinator Assistant

4 weeks ago


Tyler, Texas, United States Tyler Junior College Full time

At Tyler Junior College, we are committed to providing equal opportunities for all applicants, employees, and participants in our programs and activities. We strive to create an inclusive environment where everyone can thrive.

Job Summary

The Operations Coordinator is a key member of our Facilities and Construction team, responsible for supporting the Director in various administrative and operational tasks. This is a full-time, non-exempt position that requires excellent communication and organizational skills.

Key Responsibilities

  • Prepare and deliver reports, documents, and spreadsheets to the Director of Facilities and Construction, including construction schedules, statements of work, progress reports, and proposals.
  • Provide administrative support to the Director, including budget oversight, campus building maintenance, and campus renovation and construction projects.
  • Maintain and analyze data for various purposes, including tracking, monitoring, coordination, and compiling office/program activities, budgets, and financial data.
  • Communicate effectively with Facilities and Construction department supervisors and the Director, assisting in coordinating work within multiple departmental offices.
  • Manage data-driven projects, such as energy management and service ticket metrics, and deliver reports to the Director.
  • Assist the Director with on-site construction projects as needed.
  • Support the Director in soliciting bids and managing records of construction bids with related construction projects.
  • Provide general office support and maintenance activities, including receptionist duties, preparing documents, word processing, and record maintenance.

Requirements

  • Associate degree
  • One to three years of experience in a related position

Competencies

  • Excellent relational skills and ability to work cordially with coworkers, supervisors, and the general public
  • Ability to work with little supervision, interpret and follow prescribed procedures, and respect confidentiality
  • Detail-oriented work habits and ability to meet required deadlines
  • Proficiency in Word and Excel and working knowledge of software, including Banner and Service-Now
  • Experience in statistical evaluation of data and report writing skills
  • Basic knowledge of applicable College infrastructure, policies, and procedures
  • Ability to respond to routine inquiries and explain standard policies and procedures
  • Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and at times, creative solutions

Work Environment

  • Work rarely required outside of normal business hours
  • Sitting, walking, standing, lifting, reaching

Travel Required

  • Yes - Moderate

Travel is required, and the candidate must have and maintain a current valid Texas driver's license and an acceptable driving record.



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