Accounts Payable and Accounts Receivable Specialist

3 days ago

Sandy Springs, United States Envision Construction Full time

We're a construction industry disruptor, dedicated to delivering superior products and exceeding customer expectations. Our mission is to provide industry-leading savings, guidance, and expertise, ensuring peace of mind for our customers with guaranteed on-time and on-budget delivery at scale.

We're seeking an experienced Accounts Payable and Accounts Receivable Specialist to join our Accounting team in Atlanta. The successful candidate will play a crucial role in the Accounts Receivable and Accounts Payable processes for project invoices and assist Project Managers with various financial inquiries.

The key responsibilities of this position include:

  • Subcontractor Invoices: Ensure prompt and accurate entry of subcontractor invoices to meet payment obligations as per contract/invoice terms.
  • GC Pay and Intacct: Monitor GC Pay for necessary subcontractor invoice approvals, send invoices to ERP link, and then push invoices to Intacct.
  • Lien Waivers and Joint Check Paperwork: Conduct a final review of subcontractor requisitions for necessary lien waivers, joint check paperwork, and accuracy of financial information on the invoice before processing for payment.
  • Subcontractor Payments: Continuously monitor the project's financial status and ensure that subcontractor payments comply with established guidelines, safeguarding the project's and company's financial stability.
  • Cash Flow Report and Financial Statements: Batch subcontractor payments for check runs and update cash flow report. Ensure accurate reporting of project accounts payable on financial statements and other reports.
  • Payment Reissues: Research payments not received by subcontractors and coordinate reissue of payment when necessary.
  • Invoice Approval Workflows: Set up and maintain invoice approval workflows with appropriate reviewers in GC Pay for subcontractor invoices and Intacct for miscellaneous job expenses.
  • Nonresident Subcontractor Withholding: Ensure compliance of nonresident subcontractor withholding requirements per state laws, where applicable.
  • New Subcontractors: Facilitate the setup of new subcontractors with Sage Intacct and GC Pay and act as point of contact for project teams for how a payment was processed through Intacct.
  • Vendor Billings: Engage with sub-contractors to ensure timely submittal of vendor billings and conduct billing reviews to ensure compliance with contractual requirements.

Accounts Receivable Responsibilities:

  • Owner Invoices: After Project Manager submits owner bill, review gross and net due, retainage to date, and total completed and stored to date to ensure accurate roll prior to entering invoice in ERP.
  • Lien Waivers: Prepare lien waivers to accompany the owner invoice and obtain signatures from appropriate leadership.
  • Project AR Status: Stay informed about the project AR status, especially for past due AR, and update the Work in Progress (WIP) with expected payment information.
  • Financial Statements: Ensure accurate reporting of project accounts receivable on financial statements and other reports.

Requirements:

  • Bachelor's Degree: Bachelor's degree in Accounting or Finance preferred or equivalent experience.
  • Construction AP/AR Experience: A minimum of 2-4 years of Construction AP/AR experience required.
  • Technical Skills: Strong hands-on experience with Spreadsheets, Project Management, ERP Software (Intacct preferred), and GC Pay (or similar subcontractor payment system).
  • Attention to Detail: Fanatical about the details; always working towards reconciliation.
  • Knowledge of Accounting Operations: Knowledge of accounting operations and procedures.
  • Problem-Solving Abilities: Strong analytical and problem-solving abilities.
  • Organizational Skills: Excellent organizational skills with the capacity to manage multiple tasks efficiently.
  • Communication Skills: Confident and challenge-oriented with a focus on delivering results.

Compensation: $22/hour to $35/hour, depending on experience. This is a non-exempt position.

Additional Responsibilities: The Billings/Collections Specialist may also be asked to assist with special projects, support other departments during peak periods, contribute to process improvements, and take on additional tasks as needed.

We Value Versatility: At Envision Construction, we value versatility and a proactive approach to new challenges.

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