Theater Events Director

2 days ago

Minneapolis, Minnesota, United States GUTHRIE THEATER Full time

The Guthrie Theater is seeking a seasoned Development Events Manager to lead the execution of revenue-generating events and cultivate donor relationships.

Job Overview

This role works closely with the Director of Philanthropy on campaign-related events and the annual gala, as well as with the Director of Annual Fund and Development Operations on opening night celebrations and cultivation events.

The Development Events Manager will oversee a team that produces 15-20 events annually, tracking the department's budget and providing updates on revenue and expenses. This position prioritizes contributed income goals and donor experiences, loyalty, and satisfaction.

Responsibilities
  • Event Planning and Execution:
  • Create revenue-generation strategies for distinguished revenue-generating events to ensure ROI supports annual budget targets.
  • Oversee event planning, implementation, and logistics, including vendor selection, entertainment, speaking programs, event set up, and run-of-show schedules.
  • Supervise the Stewardship Events Associate in executing event logistics, signage, décor, menu, invitations, guest list management, database reports, and reconciliation.
  • Build and coordinate work of Gala committees, including Co-Chairs, Honorary Chairs, Auction Committee, Host Committee, and Fund-a-Need Committee.
  • Plan and execute Donor Trips, coordinating travel, lodging, dining, and related logistics.
  • Coordination of Internal Partners and Vendors:
  • Develop and maintain strong inter-departmental relationships to leverage resources efficiently.
  • Manage scheduling, budgets, space, and coordinate with catering, external events, and facilities management teams, and the ITS department.
  • Create and adhere to event timelines, distributing information and assignments to staff, vendors, and volunteers with sufficient advance notice.
  • Work with internal staff to provide services for events within budget and timeline.
  • Adhere to the Guthrie's vendor policy, working with external vendors to provide services within budget and timeline.
  • Leadership and Supervision:
  • Lead, manage, and supervise the Stewardship Events Associate, providing coaching, completing performance evaluations, maintaining timesheets, expense reports, PTO requests, and other personnel records.
  • Foster a work environment centering the Guthrie's core values of Artistic Excellence, Community, Diversity, Equity, Inclusion, and Accessibility, and Fiscal Responsibility.
  • Provide exceptional customer service to Guthrie patrons and donors.
Requirements
  • Demonstrated experience in event management and fundraising.
  • Experience supervising, mentoring, and leading direct and indirect reports.
  • Exceptional organizational, analytical, and critical thinking skills, with attention to detail.
  • Strong project management skills, with the ability to multi-task and prioritize.
  • Excellent written and verbal communication skills and interpersonal skills.
  • Proficiency in Microsoft Office products, specifically Word, Excel, and Outlook.
  • Ability to use good judgment and maintain confidentiality, ensuring donor privacy.
  • Interest in performing arts, especially theater, preferred.
  • Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference.

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