Executive Administrative Specialist for Senior Management Support
7 days ago
LaunchTech is a leading provider of administrative services to the Department of Defense. We are seeking an experienced Executive Administrative Specialist to support senior management at our Washington, D.C. location.
About the RoleThis position will provide expert-level administrative support to senior executives and their directorates, ensuring efficient day-to-day operations while maintaining the highest standards of confidentiality and professionalism.
Key Responsibilities:- Serve as primary point of contact for multiple senior executives and their teams.
- Maintain and manage daily calendars, ensuring all operations are timely and professional.
- Arrange and coordinate meetings, conferences, and video-teleconferencing, including taking minutes and maintaining attendee contact rosters.
- Oversee and provide support for correspondence actions, including formal letters, memoranda, reports, and briefing materials.
- Conduct technical writing, editing, proofreading, and documentation reviews to ensure DoD formatting and error-free submissions.
- Track Directorate suspenses to ensure timely action completion.
- Maintain and update key informational binders related to staff priorities and quarterly requirements.
- Represent the Director at meetings, disseminating and tracking tasks, and updating leadership with the latest DDI(CL&S) guidance and requirements.
- Act as administrative interface for the DDI(CL&S) staff, assigning tasks to appropriate divisions.
- Manage and oversee travel arrangements, including itinerary planning, reservations, passport/visa management, and preparing travel vouchers.
- Provide administrative support within a Sensitive Compartmented Information Facility (SCIF), maintaining security protocols for classified information.
- Offer advisory services regarding military and civilian human capital management, including awards, evaluations, and Joint Duty Assignments.
- Assist with onboarding new personnel, ensuring security protocols and staff training.
- Support budget and contract document preparation as needed.
- Provide security management support for sensitive activities, including SCI, SAP, and ACCM documentation.
At LaunchTech, we value our employees' skills and experience. If you're qualified and ready to grow with us, we encourage you to apply.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, protected veteran status, color, sex, religion, sexual orientation, national origin, disability, genetic information, age, pregnancy, or any other protected characteristic.
Salary$85,000 - $110,000 per year, depending on experience.
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