High-Level Administrative Professional

5 days ago

Plano, Texas, United States Axelon Services Corporation Full time

Administrative Assistant in Axelon Services Corporation

About the Role

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Axelon Services Corporation. As an Administrative Assistant, you will provide diverse and confidential administrative support to the Global Technology Third Party and Change Executive.

Your key responsibilities will include:

  • Managing the schedule of the Executive, including meetings, tele-presence, and travel
  • Scheduling staff events
  • Coordinating and responding to correspondence and requests from outside groups and senior management
  • Typing memoranda and correspondence
  • Maintenance of accurate records
  • Preparing expense reimbursement
  • Other related administrative duties
Responsibilities

Some of your primary responsibilities as an Administrative Assistant will include:

  • Communicating with executives and line management to gather and convey relevant information
  • Answering manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
  • Proactively managing the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner
  • Managing all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
  • Preparing meeting minutes and related meeting documents, utilizing written and oral communication skills
  • Liaising with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
  • Engaging in high-level client contact and supporting conversations related to sensitive information, utilizing considerable diplomacy and judgment
  • Scheduling of meetings and calendar management
  • Accurately arranging complex, detailed, and frequently changing travel plans and itineraries
  • Assisting with various administrative aspects of department management
Requirements

To be considered for this role, you will need:

  • 3+ years of experience as an Executive Assistant or comparable level of experience as a Senior Administrative Assistant
  • Demonstrated ability in either current or prior positions to interact with senior-level executives
  • Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with the highest degree of integrity
  • Strong executive presence; superior interpersonal communications skills
  • Must be proficient in MS Outlook
  • Ability to multi-task in an urgent and deadline-driven environment
  • Accuracy/quality control must demonstrate accuracy & thoroughness and monitor own work to ensure quality
  • Excellent attention to detail and organizational skills
  • Pro-active attitude with ability to stay focused and maximize time efficiently
Estimated Salary: $65,000 - $85,000 per year

The estimated salary range for this role is based on industry standards and location considerations.

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