Administrative Support Specialist

3 weeks ago

Lebanon, New Hampshire, United States Southeast Connections LLC Full time

Are you an organized and detail-oriented individual with excellent communication skills? Do you have experience in administration and a passion for the construction industry? Southeast Connections, LLC, a leading provider of inclusive infrastructure solutions for the natural gas industry, is seeking an Administrative Support Specialist to join our team.

As an Administrative Support Specialist, you will act as a liaison between field operations and office personnel, responsible for performing a variety of essential tasks to facilitate a well-organized office. You will be proficient in all aspects of Office Suite, data entry, paperwork tracking, and reporting.

Key Responsibilities:

  • Develop and manage detailed spreadsheets to track and analyze data.
  • Collaborate with Foremen, Supervisors, and Superintendents to meet customers' needs and ensure smooth project execution.
  • Coordinate and oversee the new work and main tracker to ensure timely completion of projects.
  • Verify and process documentation and permits for all work as required by customers.
  • Receive and process work orders through customer portals or email.
  • Remote ticket entry – 811 One Call training and execution to ensure accurate and timely entry of work orders.
  • Assist Foremen with questions regarding ticket numbers, work orders, and other related matters.
  • Process daily completed projects for external and internal customer records.
  • Schedule sub-contractors based on dispatch to ensure timely completion of projects.
  • Process invoices for sub-contractors for passthrough billing.
  • Assist with projects and customer commitments to ensure customer satisfaction.
  • Assist with new hire candidate documentation to ensure a smooth onboarding process.
  • Ensure detailed and accurate production in a timely manner to meet business objectives.
  • Perform other tasks as required by local area field and customer.

Requirements:

  • High School Diploma required; business degree or certificate with concentrations in business administration preferred.
  • Minimum two (2) years of administrative experience, preferably in the construction industry, required.
  • Strong written, oral, and communication skills; strong problem solver with a background in customer service.

Benefits:

  • Competitive salary package, estimated at $60,000 - $80,000 per annum, based on experience.
  • Career advancement opportunities to grow and develop your skills and expertise.
  • Comprehensive benefits program, including Health, Dental, Disability, and Life Insurance.
  • Employer Matching 401k program to help you plan for your future.
  • Paid Time Off and an incredible work environment that values work-life balance.
  • Referral Bonuses for successful referrals.
  • Employee Assistance Program (EAP) to support your mental health and well-being.

What We Offer:

Southeast Connections, LLC is an Equal Opportunity Employer, dedicated to providing inclusive infrastructure solutions for the natural gas industry. We offer a dynamic work environment, opportunities for growth and development, and a comprehensive benefits package to support your overall well-being.

Why Join Us:

As an Administrative Support Specialist with Southeast Connections, LLC, you will have the opportunity to work with a talented team of professionals, contribute to the success of our organization, and develop your skills and expertise in a fast-paced and dynamic industry.

What to Expect:

To be successful in this role, you will need to be organized, detail-oriented, and have excellent communication skills. You will be working in a fast-paced office environment, interacting with various stakeholders, including field personnel, customers, and sub-contractors. You will be responsible for performing a variety of essential tasks to facilitate a well-organized office, including data entry, paperwork tracking, and reporting.

How to Apply:

If you are a motivated and detail-oriented individual with a passion for the construction industry, please submit your application, including your resume and cover letter, to our website. We look forward to hearing from you

Southeast Connections, LLC is an Equal Opportunity Employer. We are committed to diversity, equity, and inclusion in the workplace and strongly encourage applications from underrepresented groups.

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