Administrative Support Specialist

3 weeks ago


Huntsville, Texas, United States Axios Professional Recruitment Full time

Axios Professional Recruitment is seeking a detail-oriented and proactive Office Administrator to join their team. The ideal candidate will possess strong communication skills and be able to multi-task in a fast-paced environment.

The successful candidate will be responsible for assisting in the development of documentation regarding industrial contract projects, handling all aspects of project stages, and compiling written quotes. They will also be responsible for recording sales transactions in the accounting system, researching and resolving customer invoice payment discrepancies, and assessing and prioritizing multiple tasks.

The ideal candidate will have a minimum of 3 years' experience in office management, administrative assistance, or a related field. They will be proficient in MS-Word, Excel, and Outlook, and possess mathematical skills to work through pricing, quotes, and invoicing. Excellent communication and interpersonal skills are essential for this role.

Axios Professional Recruitment is an employee-owned company that specializes in matching people with meaningful careers. They are committed to embodying the core values of Safety, Teamwork, Integrity, and Dedication. The successful candidate will be part of a team that is dedicated to providing customers with the highest quality personnel, materials, and equipment available.

Responsibilities:

  • Assist in the development of documentation regarding industrial contract projects
  • Handle all aspects of project stages, from RFQ stage through final invoicing
  • Responsible for compiling written quotes
  • Record all sales transactions in accounting system, including quotes, sales orders and sales invoices
  • Research and resolve customer invoice payment discrepancies
  • Assess and prioritize multiple tasks using analytical skills to define and solve problems with a sense of urgency to delineate priorities
  • Responsible for meeting deadlines and multi-tasking while maintaining a high level of accuracy
  • Establish and maintain positive and cooperative working relations with those contacted in the course of work at all levels, including company personnel, subcontractors, suppliers, clients, and the general public.
  • Create and maintain spreadsheets in Microsoft Excel
  • Responsible for completing other duties and tasks as assigned

Qualifications:

  • Minimum of 3 years' experience in office management, administrative assistance, or related field
  • Proficient in MS-Word, Excel, and Outlook
  • Possess mathematical skills to work through pricing, quotes, and invoicing
  • Ability to multi-task in a fast-paced environment
  • Ability to learn internal software systems (i.e. NetSuite)
  • Capable of analyzing information and communicating information to all levels of an organization
  • Excellent communication both written and verbal
  • Excellent interpersonal skills
  • Work well within a team environment


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