Executive Administrative Assistant
4 weeks ago
Key Responsibilities:
- Manage executives' calendars, prioritize tasks, and ensure timely completion of projects.
- Prepare and distribute meeting materials, presentations, and reports.
- Coordinate travel arrangements, itineraries, and scheduling requests.
- Anticipate and respond to scheduling conflicts and changes.
- Develop and maintain Board of Trustee materials, including timelines, deliverables, and standardized formats.
- Attend board meetings, take notes, and document discussions, motions, decisions, and action items.
- Utilize Microsoft Office software applications, including Word, PowerPoint, Excel, Outlook, OneDrive, Teams, and SharePoint, to create, produce, publish, and store materials and host meetings.
- Exhibit excellent communication and writing skills, demonstrating the ability to function in a professional and effective manner.
- Provide a bridge for smooth communication between administrative assistants and internal departments, demonstrating leadership and credibility.
- Display efficient work management skills, reflecting efficient planning and scheduling of work assignments and the ability to prioritize and meet deadlines.
- Demonstrate initiative and self-management, reflective of being proactive and problem-solving with limited to no supervision.
- Ensure consistent and efficient interaction with other executive secretaries and leadership across the organization, consistently demonstrating poise and respect.
- Promote a clean and safe environment of care, utilizing the SAFE error prevention habits.
- Provide the highest standard of privacy and confidentiality in matters involving patients, co-workers, and the Hospital, by abiding by the Standards of Conduct.
- Support the Silver Cross culture by continually demonstrating and promoting a welcoming and inclusive environment advancing equity and valuing diversity.
Education and Training:
- High school diploma required. Four-year degree preferred or commensurate experience.
- Minimum of 5 years of experience in an executive or senior administrative business environment, health care preferred.
- Demonstrates proficiency and a minimum of 5 years of experience in Microsoft Office software applications (Microsoft Word, Excel, PowerPoint, and Outlook). Diligent Board Books, Kronos time keeping and Workday applications a plus.
- Exhibit strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills to ensure all encounters are handled in a professional and courteous manner.
- Highly resourceful team-player with the ability to also be extremely effective independently.
At Silver Cross Hospital, we care about your health and well-being and that's why we work hard to provide quality and affordable benefit options for you and your family. Our comprehensive benefit package includes Blue Cross Blue Shield Medical plans as well as dental, vision and life insurances. Other benefits our employees enjoy include PTO & Sick Banks, Tuition Reimbursement, Flexible Spending Accounts, Employee Assistance Program and our 401(k) Savings plan with a match. Benefits are available for our part-time and full-time staff.
Work Shift Details:
Days, Weekdays - Monday through Friday
Department:
ADMINISTRATION
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